118336 OR SOLICITATION ADDENDUM TWO Q&A.docx
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- Attached to
- Boat Decal Procurement State and local contract opportunity
- Solicitation number
- 118336 OR
- Issued by
- Lancaster County, Nebraska
About this file
This document is a Solicitation Addendum Two Q&A for the State of Nebraska's Department of Administrative Services Materiel Division State Purchasing Bureau, addressing a boat decal procurement (Solicitation #118336 OR). The solicitation seeks a vendor to produce approximately 35,000 boat decal sets annually, with bids due on April 14, 2025, at 2:00 p.m. CST. The contract will initially be for one year with options to renew for five additional one-year periods. The decals are to be 3-inch by 3-inch white vinyl film with two-color emblems, printed with sun-fast ink, and produced in strips of two with a kiss-cut between decals, following a multi-year color and design sequence.
The addendum provides clarifications on various bidding aspects, including delivery terms, sample requirements, and material specifications. Pricing will remain firm for the first contract year, with potential price increases limited to 3% in subsequent years, subject to state approval. The procurement includes provisions for preference for resident disabled veterans and businesses in enterprise zones. Vendors are not required to be Nebraska-based businesses but must comply with state registration and tax requirements. Insurance requirements are negotiable, and the contract allows potential extension to political subdivisions, cities, and counties. The estimated annual usage is based on historical data from 2023 and 2024, with total quantities and pricing varying based on order size.
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Text version
SOLICITATION ADDENDUM TWO
QUESTIONS AND ANSWERS
Date: April 2, 2025
To: All Bidders
From: Clinton Paul, Procurement Contract Officer
RE: Addendum for 118336 OR Boat Decals to be opened April 14, 2025 at 2:00 p.m. CST
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
| Question Number |
| RFP/ITB |
Section Reference
RFP/ITB
Page Number
| Question |
| State Response |
| 1. |
| Paragraph V, “DELIVERY ARO Delivery desired |
within (60) days after receipt of order(s)”
| 22 |
| Please confirm that all decals can be delivered in bulk in a single shipment |
| Correct |
| 2. |
| AA. ANNUAL USAGE, ESTIMATED |
| 22 |
| Please advise the average order size (quantity of decals and price) over the past 2 year |
| 2024=35.0010M=$4,550.13 |
2023=37.0000M=$3,596.40
| 3. |
| Paragraph Z. SAMPLES |
| 23 |
| Please confirm samples are not required with the bid response |
| Correct |
| 4. |
| C. MATERIAL SPECIFICATIONS |
| 33 |
| Please confirm that there are no unique elements of the decal design e.g. sequential or serial numbers, all decals of the same type are identical |
| Correct no numbering required. |
| 5. |
| CONTRACTUAL AGREEMENT FORM |
| 38 |
| Please confirm it is not mandatory for the bidder to be a Nebraska Vendor e.g. maintaining a bona fide place of business and at least one employee within this state for at least the six (6) months immediately preceding the posting date of this Solicitation |
| Correct, it is not mandatory to be a Nebraska vendor. |
| 6. |
| AA. ANNUAL USAGE, ESTIMATED |
| 23 |
| Please confirm if the statement "approximately 35,000 decal sets each year" is to be interpreted as 35,000 pairs" on page 23 in paragraph |
| Correct |
| 7. |
| AA. ANNUAL USAGE, ESTIMATED |
| 23 |
| Please clarify why the total quantity in the Price Schedule is 676 and how this relates to the statement "approximately 35,000 decal sets each year" is to be interpreted as 35,000 pairs" on page 23 in paragraph |
| Please review Attachment C- Revised Cost Sheet |
| 8. |
| SECRETARY OF STATE/TAX COMMISSIONER |
REGISTRATION REQUIREMENTS
| 11 |
| Please confirm that it is a mandatory requirement to include a United States Citizenship Attestation Form |
| If awarded bidder is an individual or sole proprietorship the form may be required. |
| 9. |
| SECRETARY OF STATE/TAX COMMISSIONER |
REGISTRATION REQUIREMENTS
| 11 |
| Please confirm state registration can be completed at the point of award |
| Correct |
| 10. |
| MATERIAL SPECIFICATIONS |
| 33 |
| Please advise the brand of film manufacturer currently being used |
| White vinyl film with permanent; pressure-sensitive backing, with standard liner material, sun-fast ink and vinyl impervious. To fading for a period of three years |
| 11. |
| SECRETARY OF STATE/TAX COMMISSIONER |
REGISTRATION REQUIREMENTS
| 11 |
| Please confirm there is no Disadvantaged Business Enterprise (DBE) goal or local preference rule |
| Yes, it is confirmed. |
| 12. |
| I. INSURANCE REQUIREMENTS |
1. WORKERS’ COMPENSATION INSURANCE
| 26-28 |
| Since there will not be any employees working in the State of Nebraska (zero headcount), request to remove requirement for workers compensation as ‘not applicable’ |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization |
| 13. |
| 2. COMMERCIAL GENERAL LIABILITY |
INSURANCE AND COMMERCIAL
AUTOMOBILE LIABILITY
INSURANCE
| 26-28 |
| Since the requirement is supply-only, and delivery will be by courier, request to remove all requirements for Commercial Automobile Liability Insurance (Bodily Injury/Property Damage, Include All Owned, Hired & Non-Owned Automobile Liability, ) as ‘not applicable’ |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 14. |
| I. INSURANCE REQUIREMENTS |
| 28 |
| Since the requirement is not construction-related, request to remove the requirement for XCU Liability (Explosion, Collapse, and Underground Damage, Motor Carrier Act Endorsement, to name the State of Nebraska as Additional Insured if there were) as ‘not applicable’ |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 15. |
| I. INSURANCE REQUIREMENTS |
| 28 |
| Since the requirement does not require working with vulnerable individuals, request to remove the requirement for ‘Abuse & Molestation’ as ‘not applicable’ |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 16. |
| I. INSURANCE REQUIREMENTS |
| 28 |
| Since there will not be any employees working in the State of Nebraska (zero headcount), request to remove all requirements for Professional Liability (Professional liability (Medical Malpractice), Qualification Under Nebraska Excess Fund, All Other Professional Liability (Errors & Omissions)) and also Vendor’s Pollution Liability as ‘not applicable’ |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 17. |
| I. INSURANCE REQUIREMENTS |
| 28 |
| Request to reduce Medical Payments to $5,000 |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 18. |
| I. INSURANCE REQUIREMENTS |
| 28 |
| Request to remove to Commercial Crime as ‘not applicable’ |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 19. |
| I. INSURANCE REQUIREMENTS |
| 28 |
| Request to reduce Umbrella Liability to $3m |
| Any exceptions taken to terms and conditions should be marked with the solicitation response and may be negotiated during contract finalization. |
| 20. |
| COST SHEET |
On the cost sheet the quantity on the left does not match the quantity column.
IE 15,001 -20M boat decal sets 3” x 6” each set The quantity column is 21 and the unit of measure is M (21,000) Can you kindly clarify which is correct?
Please review Attachment C- Revised Cost Sheet.
| 21. |
| COST SHEET |
For the Additional M the quantity column is 30 with a unit of measure M.
Can you please clarify if this is for re-orders of 1,000 decals and if so if the quantity column should be 1?
Please review Attachment C- Revised Cost Sheet.
This addendum will be incorporated into the solicitation.
SPB Form 26 Effective 7-19-2024
File details come from the government source that posted it. Updated .