01 - BPM006864 Pest Control Services Executive Summary.pdf
PDF 657 KB Posted
- Attached to
- Pest Control Services
- Solicitation number
- BPM006864
- Issued by
- Arizona
About this file
This is an Executive Summary for a Request for Proposal issued by the Arizona Department of Economic Security, Office of Facilities Management, for statewide pest control services under solicitation BPM006864. The solicitation was issued electronically on March 19, 2025, via the Arizona Procurement Portal to 121 prospective suppliers and formally advertised on March 21, 2025, in accordance with Arizona Revised Statutes. A pre-offer conference was conducted on March 26, 2025, via teleconference, and one solicitation amendment was issued on March 27, 2025, to correct a financial tab error. Proposals were due on April 9, 2025, at 3:00 P.M. MST, with seven offerors submitting responses: Burns Pest Elimination, City Wide Pest Control Inc, DSR Pest Management Inc, KCSR Inc, Koehler Enterprises, S&L Raymond Group LLC, and University Termite and Pest Control Inc. The evaluation committee was trained on April 11, 2025, references were checked on April 15, 2025, and initial consensus evaluation was conducted on April 28, 2025. A best and final offer request was issued on May 15, 2025, with responses received on May 20, 2025. Clarifications were sought from two offerors on May 22, 2025, and the best and final offer consensus evaluation was completed on June 2, 2025. Awards were determined on June 23, 2025, to five vendors: Burns Pest Elimination, City Wide Pest Control Inc, DSR Pest Management Inc, S&L Raymond Group LLC, and University Termite and Pest Control. No specific contract term length or renewal options are detailed in this executive summary.
The procurement covered commodity codes for pest control services, products, and devices across seven regional service areas throughout Arizona. Proposals were evaluated using a 1000-point scoring system based on three primary criteria: Capacity, Experience, and Cost. KCSR Inc and Koehler Enterprises were determined not susceptible for award. All recommended awardees were verified to not be on the Excluded Parties List. Burns Pest Elimination was awarded service responsibility for Regions 1, 2, 3, 4, 6, and 7; City Wide Pest Control Inc for Regions 4 and 7; DSR Pest Management Inc for Regions 4, 6, and 7; S&L Raymond Group LLC for Regions 1, 2, 3, 4, 5, 6, and 7; and University Termite and Pest Control for Regions 1, 2, 3, 4, 5, 6, and 7. The multiple awards across regional territories allow for geographic distribution of services across the state's eligible ADES facilities. Specific pricing, contract term, insurance requirements, and licensing specifications are not included in this executive summary document.
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Text version
Katie Hobbs Governor
Michael Wisehart Director
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 • P.O. Box 6123, Phoenix, AZ 85005 Telephone (602) 364-0170 • Fax (602) 542-4496 • https://des.az.gov/
DATE:
TO:
FROM:
SUBJECT:
DIVISION:
June 23, 2025
Solicitation File
Emilie Sombrio, Procurement Supervisor
Executive Summary
BPM006864
Pest Control Services
Office of Facilities Management (OFM)
This Request for Proposal (RFP) commenced under the Arizona Administrative Code (A.A.C) Arizona Procurement Code Revised November 2022 and Arizona Revised Statutes (A.R.S) Title 41, State Government § 41-2534.
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
December 27, 2024 Solicitation request received by OFM.
September 11, 2024 The first Procurement Disclosure Statement (PDS) was signed.
Solicitation Process
March 19, 2025 This solicitation was issued electronically via the State’s eProcurement system, Arizona Procurement Portal (APP), for commodity codes 72102100 Pest Control, 10190000 Pest Control Products, 10191700 Pest Control Devices, 72102104 Structural Pest Control, and 10191500 Pesticides or Pest Repellents. An electronic notification was sent to 121 prospective suppliers who were registered in APP.
March 21, 2025 The solicitation was formally advertised in (Legal Advertisement) in accordance with A.R.S. § 41-2534(C) and A.A.C. R2-7-C301(B).
March 26, 2025 Pre-Offer Conference was conducted via teleconference in accordance with A.A.C. R2-7-C302.
March 27, 2025 Solicitation Amendment No. 1 was issued to correct an Arizona Procurement Portal error by opening the financial tab.
Evaluation Process
April 9, 2025, 3:00 P.M. MST (Arizona Time)
Proposals due. Offers were received from the following:
● Burns Pest Elimination
● City Wide Pest Control Inc
● DSR Pest Management Inc
● KCSR Inc
● Koehler Enterprises
● S&L Raymond Group LLC
● University Termite and Pest Control Inc
Executive Summary Page 2 of 5
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 • P.O. Box 6123, Phoenix, AZ 85005 Telephone (602) 364-0170 • Fax (602) 542-4496 • https://des.az.gov/
April 11, 2025 Evaluation Committee trained on the process, roles, and responsibilities.
Confidentiality statements signed by Evaluation Committee members.
Committee members were:
• David Jaggers, Risk Management Safety Consultant
• Joe Makua, Warehousing Supervisor
• Kenan Al-Khatib, Project Coordinator/Construction Specialist
April 15, 2025 References were checked via email.
April 28, 2025 Initial Consensus Evaluation conducted in accordance with A.A.C. R2-7-C316.
May 12, 2025 Negotiations Conducted with Offeror(s) deemed reasonably susceptible for award.
May 15, 2025 A request for Best and Final Offer was issued in the APP to all Offerors reasonably susceptible to award in accordance with A.A.C. R2-7-C315.
May 20, 2025, 3:00 P.M. MST
Best and Final Offer (BAFO) Received.
May 22, 2025 Clarifications were sought from Burns Pest Elimination in accordance with A.A.C. R2-7-C313.
May 22, 2025 Clarifications were sought from DSR Pest Management Inc. in accordance with A.A.C. R2-7-C313.
May 23, 2025 Evaluation Committee reviewed Clarifications.
May 29, 2025 Significant Procurement Role Notification Form filed on SPO site
June 2, 2025 Best and Final Offer Consensus Evaluation conducted, in accordance with A.A.C. R2-7-C316.
June 6, 2025 Recommendations of award(s) made by Evaluation Committee is as follows:
● Burns Pest Elimination (Regions 1,2,3,4,6, and 7)
● City Wide Pest Control Inc. (Regions 4 and 7)
● DSR Pest Management Inc. (Regions 4,6, and 7)
● S & L Raymond Group LLC. (Regions 1,2,3,4,5,6, and 7)
● University Termite and Pest Control (Regions 1,2,3,4,5,6, and 7)
June 23, 2025 A Determination of Not Susceptible for Award was made in accordance with A.A.C. R2-7-C311 for:
• KCSR Inc.
• Koehler Enterprises
June 23, 2025 A Determination for Award was made in accordance with R2-7-C317
June 23, 2025 Verified Offeror is not on the Excluded Parties List.
The proposals were evaluated with a total possible score of 1000 points. The proposals were evaluated based on the following criteria:
1. Capacity
2. Experience
3. Cost
The recommendation is based on the following points, based on the evaluation criteria:
Executive Summary Page 3 of 5
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 • P.O. Box 6123, Phoenix, AZ 85005 Telephone (602) 364-0170 • Fax (602) 542-4496 • https://des.az.gov/
Initial Evaluation Consensus
Executive Summary Page 4 of 5
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 • P.O. Box 6123, Phoenix, AZ 85005 Telephone (602) 364-0170 • Fax (602) 542-4496 • https://des.az.gov/
BAFO Evaluation Consensus
Executive Summary Page 5 of 5
1789 W. Jefferson, Mail Drop 1541, Phoenix, AZ 85007 • P.O. Box 6123, Phoenix, AZ 85005 Telephone (602) 364-0170 • Fax (602) 542-4496 • https://des.az.gov/
Basis of Award
In accordance with A.R.S. §41-2534(G) and A.A.C R2-7-C317, the solicitation shall be awarded to the Offeror determined to be most advantageous to the state in accordance with the evaluation factors identified in the request for proposal, therefore, the Office of Procurement recommends the following award(s) and the Chief Procurement Officer concurs.
Burns Pest Elimination (Regions 1,2,3,4,6, and 7) City Wide Pest Control Inc. (Regions 4 and 7) DSR Pest Management Inc. (Regions 4,6, and 7) S & L Raymond Group LLC. (Regions 1,2,3,4,5,6, and 7) University Termite and Pest Control (Regions 1,2,3,4,5,6, and 7)
Date:
Yesenia Sandoval Chief Procurement Officer
6/23/25
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