Copier and Printer RFP 2026 Gobles Public Schools

Gobles Public Schools in Michigan is soliciting proposals for managed copier and print services through a Request for Proposal (RFP) with a submission deadline of 2:00 PM on Wednesday, May 6, 2026. The procurement seeks complete replacement and consolidation of the district's existing fleet of 25 copiers and printers, along with one badge printer and one paper folder distributed across multiple school locations including the middle school, high school, and elementary school. The replacement equipment footprint comprises six multifunction copiers (two color and two black and white units for middle/high school; one color and one black and white for elementary), thirteen printers (ten black and white for middle/high school; one color and two black and white for elementary, plus one for transportation), one color badge printer, and one paper folder. Vendors must provide equipment purchase pricing, locked per-page maintenance and supply costs (excluding staples) for a minimum five-year contract term with no underage or overage charges, and comprehensive services including delivery, installation, training, maintenance with an 8-hour, 5-day-per-week service window, and a maximum 4-hour response time. The district anticipates average monthly impressions of 112,000 black and white pages and 3,000 color pages. All equipment must be certified new and operational by August 1, 2026, with on-site personnel trained by August 15, 2026, and teacher training completed before the school year begins. Award is anticipated by May 11, 2026, with installation commencing after July 1, 2026, coinciding with the fiscal year start. Required qualifications include hardware supporting HID Prox card authentication, Google authentication for scan-to-email functionality, PaperCut MF printer management software compatibility, and proactive consumable replenishment capabilities.

No set-aside designations or restrictions specific to disadvantaged enterprises or organization types are referenced in the available procurement documents. Vendors may submit multiple proposals offering different equipment options to allow the district flexibility in evaluation. The procurement documents do not identify any incumbent vendors or current contractors, nor do they provide an explicit budget range or award value; however, the district's monthly impression volume and multi-year contract structure suggest a substantial procurement. Gobles Public Schools is exempt from state and federal taxes, and all quoted prices must exclude any tax allocations. The district reserves the right to modify equipment quantities and to reject any or all bids received.