ID Card Printer and camera

The City of Philadelphia is conducting a micro purchase procurement for an ID Card Printer and Camera to be awarded as a whole or by line item, whichever serves the city's best interest, to the lowest responsive and responsible bidder. This solicitation was posted on May 13, 2026, with a submission deadline of May 15, 2026. Prospective sellers must submit quotations for all items specified in the PHLContracts system to be eligible for award consideration, with only the last quote submitted by the deadline being eligible for evaluation. All quotes must be submitted electronically through PHLContracts, and the City will accept or reject quotes within 60 days of the submission date. The contract term is established for 365 days from the effective date with no extensions permitted. All pricing must be quoted on a firm fixed-price basis with delivery FOB Destination Point, and vendors must be responsive and responsible bidders capable of delivering the required equipment and services in compliance with all applicable federal, state, and local laws.

The procurement includes provisions encouraging participation from LGBTQ-owned businesses, with applicants invited to voluntarily provide data regarding certification status through the National LGBT Chamber of Commerce or its Philadelphia affiliate, the Independence Business Alliance, as well as any additional third-party certifications. The maximum contract value is less than $43,000, adjusted annually by the Consumer Price Index for All Urban Consumers from January 1, 2020, rounded to the nearest thousand dollars. Successful vendors must register with the Philadelphia Department of Revenue for applicable business taxes, obtain general liability insurance with the City named as additional insured at a minimum of $500,000 per occurrence, maintain workers compensation insurance at statutory limits, and establish electronic payment processing through the City's vendor portal. The City is exempt from all federal excise and transportation taxes and Pennsylvania Sales and Use Tax, requiring all quoted prices to be net and exclusive of taxes. Vendors are instructed not to deliver products or provide services until officially notified by the requesting department, ensuring proper procurement authorization and coordination.