Police Car Printers

The City of Pittsburgh Office of Management and Budget, on behalf of the Bureau of Police, is issuing Invitation for Bid (IFB #2025-IFB-305) for a one-time procurement of police car printers and related equipment. The solicitation seeks 100 units each of three items: Brother PocketJet 8 Mobile Direct Thermal Printers (Model PJ822), Brother Car Adapters with 14-foot wired connections (Model LB3692-003), and Havis Printer Mounts designed for Brother PocketJet models 6, 7, and 8 (Model C-PM-1001). All pricing must be submitted as firm fixed prices with shipping and delivery costs included, F.O.B. Destination to Pittsburgh Bureau of Police Headquarters at 1203 Western Avenue, Pittsburgh, PA 15233. Bidders may propose trade-in credit for 23 brand new Printek VP-420 printers as part of their submission. Questions must be submitted by February 27, 2026 at 5:00 p.m., with bids due electronically by March 13, 2026 at 2:00 p.m. Bids will be publicly opened on March 13, 2026 at 3:00 p.m. at the Office of Management & Budget, 414 Grant Street, Room 502, Pittsburgh, PA 15219. Qualified bidders must provide a bid guarantee of up to five percent of the total bid amount, along with performance and payment bonds equal to 100 percent of the contract price upon award, and maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automotive liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, and umbrella liability of $5,000,000, with the City of Pittsburgh named as an additional insured on all policies.

Bidders must demonstrate good faith efforts to meet participation goals of 18 percent Minority-Owned Business Enterprises (MBEs), 7 percent Women-Owned Business Enterprises (WBEs), 5 percent Veteran-Owned Small Businesses (VOSBs), and 3 percent LGBTQIA+-Owned businesses. Failure to submit required documentation, including the EORC Participation Form, Vendor Contact Sheet, Vendor Registration Form, and W-9 Form, may result in bid rejection as non-responsive. No specific incumbent vendors or current contractors are identified in the solicitation materials. The contract does not specify an award value or budget range; however, the scope involves a fixed quantity of equipment (100 units each of three items) with pricing to be determined by submitted bids. The City of Pittsburgh reserves the right to reject any or all bids and to extend the contract for up to 180 days following expiration. Matthew Marshman, Sourcing Specialist, serves as the primary contact at (412) 715-3489 or matthew.marshman@pittsburghpa.gov for inquiries regarding this procurement opportunity.