B-2702BM Printers & Scanners

Gwinnett County Public Schools is requesting sealed bids for printers and scanners, with bids due August 19, 2026 at 9:00 a.m. EST through Euna Procurement at https://gwinnett.bonfirehub.com. This is a demand usage contract with no minimum purchase commitment; pricing will be awarded to the lowest responsive and responsible bidder.

The contract term runs from October 21, 2026 through October 20, 2027, with GCPS holding the right to renew for up to four additional one-year periods for a total potential five-year term, subject to Board of Education approval. Pricing must be submitted at the supplier's best rates and remain firm for the initial contract term. GCPS reserves the right to review and accept or deny requests for price adjustments due to extenuating economic circumstances, marketplace conditions, acts of God, or material tariff impacts, provided the supplier submits written notice and detailed supporting documentation within ten days of becoming aware of escalations. If escalations are subsequently reduced or removed, the supplier must similarly notify GCPS within ten days for good faith price-reduction negotiation.

GCPS does not designate preferred partners, resellers, or channel partners; manufacturers are expected to provide consistent tiered pricing and discounts to all participating suppliers. Questions and commentary must be submitted in writing through the Message Center section no later than August 13, 2026 at 9:00 a.m. EST. GCPS reserves the right to reject any or all bids, waive technicalities, split bids, or award in entirety. Award notification will be provided in writing to all respondents, and a list of submitting firms will be available the business day following bid opening on the GCPS website.