VISN-9 HOME DME SERVICES
SOURCES SOUGHT Home DME Service Providers
**This is not a request for proposals, bids, or quotes. This notice does not represent a commitment by the Government to issue a solicitation or award a contract. The Government is not obligated to and will not pay for information received because of this announcement. **
I. PURPOSE:
The purpose of this announcement is to gain knowledge of potential qualified sources and their size classification (hub-zone, 8(a), small, small-disadvantaged, service-disabled Veteran-owned small business, Veteran-owned small business or large business) relative to NAICS Code 621610 (size standard of $16.5 million) and product service code (PSC) Q702. Responses to this notice will be used by the Government to make appropriate acquisition decisions. All interested offerors will have to respond to this notice in order to be considered.
II. BASIC REQUIREMENT:
The Department of Veteran Affairs, Network Contracting Office, VISN 9, will award multiple contracts to provide Durable Medical Equipment (DME) Services for six different VA Hospital Systems in Tennessee (TN) and Kentucky (KY).The intended contract period will be for a Base and four one-year options.
The contractor shall provide all supplies, materials, equipment, labor, supervision, transportation, infection control, storage, cleaning, delivery, sanitization, assembly/set-up, repair, pick-up and patient training/instruction-in-the-use of Government-owned DME. The contractor must have an inventory tracking system in-place before contract award and be available for short notice emergency deliveries.
Some DME will be required to be separately-stored, assessed for repairs or disposal, cleaned and sanitized, and subject for re-issue from the contractor s premises to the Veteran-beneficiary s home. This would require a properly licensed and established storage/warehouse located within the serviced VAMC.
The government has no intention of buying any DME under this contract.
The DME service is prescription-driven providing the following items (list is not all inclusive) to Veteran beneficiaries: Manual or electric hospital beds, regular or specialty mattresses, manual or power lifts (does not include vehicle-type), scooters, basic wheelchairs (not custom), walkers, etc.
The contractor shall develop mechanisms and methods to register complaints, resolve emergencies, issue approval of Patient Rights and Responsibilities, and provide pertinent documentation of performing all tasks as identified herein.
III. SERVICE AREA:
The patients under this contract are served by VISN 9 VA Medical Centers in Louisville, KY, Lexington, KY, Mt Home, TN, Memphis TN, and Tennessee Valley Health Care consisting of Nashville & Murfreesboro, 24-hours a day, seven days a week, including holidays. The area of service shall be all patients serviced by the VISN 9 VA Medical Centers, including surrounding areas, regardless of where patient resides. Should a Veteran(s) be located within a zone that is not listed for that particular VA Hospital, but is within a zone listed through a separate VA Hospital, the Government reserves the right to purchase the services from the contractor awarded the contract for the zone that the Veteran resides in.
The geographical boundaries determined as the areas of responsibility/jurisdiction for each local VA Medical Center is as follows: NOTE: Boundaries extend into neighboring states.
A. Nashville, TN & Murfreesboro, TN (supported counties by state):
Tennessee:
Area (1) Davidson, Wilson, Cheatham, Sumner, Williamson, Robertson, Rutherford
Area (2) Henry, Houston, Perry, Lewis, Coffee, Lincoln, Bradley, Meigs, Warren, Cumberland, Knox, Smith, Jackson, Scott, Stewart, Dickson, Hickman, Lawrence, Grundy, Franklin, Polk, Rhea, Cannon, Roane, Anderson, Trousdale, Overton, Campbell, Montgomery, Humphreys, Maury, Giles, Sequatchie, Marion, Monroe, Bledsoe, DeKalb, Loudon, Morgan, Macon, Fentress, Union, Benton, Decatur, Wayne, Bedford, Marshall, Hamilton, McMinn, Van Buren, White, Blount, Putnam, Clay, Pickett
Area (3) Claiborne, Hancock, Hawkins, Sullivan, Johnson, Carter, Unicoi, Washington, Greene, Cocke, Sevier, Jefferson, Hamblen, Grainger
Kentucky:
Area (4) - Calloway, Logan, Cumberland, Muhlenberg, Livingston, Hopkins, Edmondson, Adair, Trigg, Simpson, Metcalfe, Butler, Lyon Webster, Grayson, Russell, Christian, Allen, Barren, Graves, Caldwell, McLean, Hart, Wayne, Todd, Monroe, Warren, Marshall, Crittenden, Ohio, Green
Alabama:
Area (5) Madison, Jackson, DeKalb
Georgia:
Area (6) Dade, Walker, Catoosa, Whitfield, Murray, Chattooga, Fannin, Gordon
B. Memphis, TN VAMC (supported counties by state):
Alabama:
Area (7) Franklin, Lauderdale, Marion,
Arkansas:
Area (8) - Clay, Craighead, Crittenden, Cross, Greene, Jackson, Lawrence, Lee, Mississippi, Monroe, Phillips, Poinsett, Randolph, St. Francis
Kentucky:
Area (9)- Calloway, Hickman, Fulton, Graves,
Mississippi:
Area (10) Alcorn, Benton, Bolivar, Carroll, Chickasaw, Clay, Calhoun, Coahoma, DeSoto, Grenada, Itawambe, Lafayette, Lee, Leflore, Lowndes, Marshall, Monroe, Montgomery, Oktibbeha, Panola, Pontotoc, Prentiss, Quitman Sunflower, Tallahatchie, Tate, Tippah, Tishomingo, Tunica, Union, Washington, Webster, and Yolobusha Counties.
Missouri:
Area (11) - Dunklin, New Madrid, and Pemiscot Counties
Tennessee:
Area (12) - Benton, Carroll, Chester, Crockett, Decatur, Dyer, Fayette, Gibson, Hardeman, Hardin, Haywood, Henderson, Henry, Lake, Lauderdale, McNairy, Madison, Obion, Shelby, Tipton, and Weakley counties.
C. Mountain Home, TN VAMC (supported counties by state):
Kentucky:
Area (13) Bell, Harlan, Knox, Knott, Perry, Leslie, Letcher;
Tennessee:
Area (14) Carter, Cocke, Greene, Hancock, Hawkins, Johnson, Sullivan, Unicoi, Washington, Anderson, Blount, Campbell, Claiborne, Grainger, Hamblen, Jefferson, Knox, Loudon, Monroe, Sevier, Union, Scott, Morgan, Roane;
Virginia:
Area (15) Buchanan, Dickenson, Grayson, Lee, Russell, Scott, Smyth, Washington, Wise;
North Carolina:
Area (16) Ashe, Avery, Allegany, Watauga, Yancey, Mitchell, Wilkes
D. Lexington, KY VAMC (supported counties by state):
Central and Southeastern KY Counties:
Area (17) - Anderson, Bath, Bourbon, Boyle, Breathitt, Clark, Clay, Estill, Fayette, Fleming, Franklin, Gerrard, Harrison, Jackson, Jessamine, Laurel, Lee, Lincoln, McCreary, Madison, Mason, Menifee, Mercer, Montgomery, Morgan, Nicholas, Owsley, Powell, Pulaski, Robertson, Rockcastle, Rowan, Scott, Wayne, Whitley, Wolfe, Woodford
E. Louisville, KY VAMC (supported counties by state):
Kentucky Counties:
Area (18)- Adair, Grayson, Breckinridge, Green, Bullitt, Hancock, Carroll, Hardin, Hart, Casey, Henry, Clinton, Jefferson, Davies, Larue, Edmonson, McLean, Marion, Meade, Metcalfe, Nelson, Ohio, Oldham, Owen, Russell, Shelby, Spencer, Taylor, Trimble, Washington
Area (19) - Bourbon, Fleming, Lincoln, Nicholas, Scott, Boyle, Franklin, McCreary, Montgomery, Rockcastle, Breathitt, Garrard, Madison, Owsley, Wayne, Clark, Harrison, Mason, Powell, Whitley, Clay, Jackson, Menifee, Pulaski, Wolfe, Estill, Jessamine, Mercer, Robertson, Woodford, Fayette, Laurel, Morgan, Rowan
Area (20) - Boone, Carter, Martin, Knox, Bracken, Pendleton, Lawrence, Leslie, Campbell, Elliott, Magoffin, Letcher, Gallatin, Floyd, Pike, Perry, Grant, Greenup, Bell, Kenton, Johnson, Harlan, Boyd, Lewis, Knott
Indiana Counties:
Area (21) Clark, Crawford, Dubois, Floyd, Perry, Harrison, Jackson, Jefferson, Orange, Scott, Spencer, Warrick, Washington
If no responses are received from potentially responsible sources, Facility and its supporting contracting office NCO-9 - under FAR part 19.501(b) will have completed its due diligence regarding setting this procurement aside for small businesses and will proceed with procuring this requirement on an unrestricted basis or sole source basis.
IV. RESPONSE CONSIDERATIONS: **NO PHONE CALLS WILL BE ACCEPTED**
All information submitted is subject to verification. Additional information may be requested to substantiate responses. If interested, please respond via email to the following:
Identify the socioeconomic status of your business (For additional information on small business concerns visit www.sba.gov).
SDVOSB/VOSB must be listed as verified in VIP database at: https://www.vip.vetbiz.gov.
Which facility(s) are you considering and capable to provide services for?
Provide a brief summary about your business (i.e. Capability Statement).
For example, I m a small woman-owned business located in the urban center of Nashville, TN. The main headquarters is ADA-compliant providing both wholesale and retail functions in a 10,000 square foot building. There is 1500 square feet of storage space available for set-aside purposes. I have ten cargo vans capable of storing and delivering DME products within a 100-mile radius. We are a 40-employee organization with certification from The Joint Commission (TJC) standards for suppliers of DME and so on. Please limit summary to no more than half a page. Provide details with substance to assess capability.
Identify whether you:
Use subcontractors for your business
If using subcontractors, the purpose for them
Identify whether this requirement can be completed entirely under a current Federal Government contract (e.g. FSS, DLA, NIH, etc.)
Provide the contract number, if applicable.
Provide questions or concerns about the requirement that are unclear, ambiguous, or might hinder your ability to be profitable.
Each response shall be reviewed by the Contracting Officer/Specialist. A determination not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. All information furnished to the Government in response to this notice will be used for review purposes only.
The complete packaged response or any questions should be emailed to Sascha Hertslet at Sascha.hertslet@va.gov under the subject line Sources Sought Notice Home DME Services.
The DUE DATE for responses is Friday, November 22, 2019 by 3:00 p.m. (CST).
Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.
Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
36C24920Q0032 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 9
11/12/19, 5:27 PM