3D Image Reconstruction and Case Planning Services

The VA Network Contracting Office 8 in Tampa, Florida is soliciting quotations on behalf of the Malcolm Randall VA Medical Center (Veterans Integrated Service Network 8) for off-site 3D image reconstruction and case planning services supporting endovascular aneurysm repair, with quotations due November 23, 2026 at 4:30 p.m. EST. The procurement is a total small business set-aside under NAICS 621512 (Diagnostic Imaging Centers), PSC Q701.

Place of performance is Gainesville, Florida 32610, with all services performed off-site at the contractor's facility. Amendment 0003, issued November 9, 2026, extends the deadline, answers 59 vendor questions, and revises PWS 2.1.1 licensure language (a current, full, and unrestricted license in any U.S. state, territory, commonwealth, or the District of Columbia, where licensure is applicable) and PWS 4.3, which now requires an interactive 3D model of the patient's aneurysm allowing complete 360-degree manipulation.

The contractor acquires and uploads CT scan images, assesses image quality, performs multiplanar reformatting, and produces 3D reconstructions. It must provide, host, maintain, and license proprietary software for remote post-processing, transfer data through the Medicom Imagex exchange service, and provide secure remote access for VA clinicians, bearing all infrastructure and licensing costs. Work requires compliance with VA Handbook 6500.6. PWS Section 6.8 requires security incident reporting to VA Office of Information and Technology within one hour, patching within 14 business days for critical vulnerabilities and 30 days for non-critical, and FDA and FCC compliance for medical device and IoT components by January 4, 2027. Offerors must submit a Business Associate Profile Application (Attachment D.5) and an immigration and E-Verify certification (Attachment D.2).

The contract is firm-fixed-price with a base year and three option years, priced by standard and rush case units. Workload is 21 cases in the base year, 67 in Option Year 1, 48 in Option Year 2, and 53 in Option Year 3, with historical averages of 40–50 cases annually. Urgent cases require 24-hour turnaround.