3D Image Reconstruction and Case Planning Services

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8 seeks quotations for off-site 3D Image Reconstruction and Case Planning Services supporting endovascular procedures at Malcom Randall VA Medical Center, with proposals due October 28, 2026. The procurement is a Total Small Business set-aside issued under GSA Schedule 36C as RFQ 36C24826Q1057; the original October 12 deadline was extended to October 28.

Place of performance is Gainesville, Florida. Services include acquisition, upload and quality assessment of digital CT scan images, multiplanar reformatting of digital data, and production of 3D reconstruction tools for case planning. The contractor shall perform work off-site at its own facility.

The contractor must comply with comprehensive HIPAA, privacy, and confidentiality requirements per VA Handbook 6500.6, including annual staff training and zero tolerance for privacy or confidentiality breaches. All contractor personnel performing work must obtain a Business Associate Agreement and complete contractor certification under the Immigration and Nationality Act. The contractor must follow VA Contractor Rules of Behavior governing system access, security practices, and incident reporting, including FIPS 140-2 validated encryption for all sensitive data transmission and remote access restrictions prohibiting simultaneous VA and non-VA network connections unless explicitly authorized. Subcontractors must comply with identical security and privacy requirements.

Performance is evaluated on four standards: timely image processing and 3D reconstruction within established timeframes; validity confirmation of CT scan data; efficient turnaround with no delays to surgery planning; and availability of electronic 3D reconstruction files within 24–48 hours for urgent cases. The contractor must maintain 99% compliance across all standards. The Quality Assurance Surveillance Plan requires 100% direct observation of 3D image submissions, quarterly inspections with minimum 10 random samples, and quarterly progress reports documented in CPARS. Performance ratings use a five-tier system; substandard performance triggers corrective action requirements. NAICS 621512; PSC Q701. Contracting Officer: Jayne L. Messer.