NIGP 57834: Election and Voter Equipment and Supplies, Electronic

NIGP 57834 Election and Voter Equipment and Supplies, Electronic is an Item code under which state and local governments procure voter registration systems, ballot management platforms, election database infrastructure, and related digital civic engagement tools. Recent solicitations show jurisdictions buying comprehensive voter registration and election database management systems, scalable voter education platforms designed to reach disengaged constituents through personalized, location-based civic information, and ballot printing and absentee ballot mailing services. The issuing bodies span county boards of elections, city election departments, and cooperative purchasing vehicles serving multiple jurisdictions. The Cuyahoga County Board of Elections is requesting a voter registration system serving approximately 862,843 registered voters with six integrated modules covering voter registration, election setup, absentee voting, poll worker management, polling location logistics, and public-facing information services; the system must integrate with statewide voter registration databases, electronic pollbooks, ballot scanning equipment, and third-party election management platforms. The City of Detroit Elections Department is seeking a personalized voter education platform with location-based personalization, plain-language civic information, official candidate profiles, and machine-readable data access through APIs or database integration, with Detroit-based small-business and minority-business points available under the City's equalization-credit framework.

Solicitations are concentrated in the upper Midwest and Southeast, with recent activity in Ohio (Cuyahoga County, posted June 16, 2026, proposals due July 13, 2026), Michigan (Detroit, posted June 24, 2026, due July 13, 2026), and Georgia (DeKalb County ballot printing and absentee ballot mailing ITB, posted May 26, 2026, due July 2, 2026). Sourcewell, a Minnesota-based cooperative, issued RFP 061626 for law enforcement equipment on June 16, 2026, structured to serve participating counties in Washington state and public entities nationwide. The Cuyahoga County voter registration system RFP requires Ohio-certified contractors and specifies five-year maintenance and support terms with unlimited renewal options, ISO 27001 certification or SOC 2 Type 2 compliance, and tiered incident response protocols with liquidated damages of $500 per day for delays beyond final acceptance. The Detroit voter education platform evaluation weights relevant experience, innovation, proposal strength, past performance, and pricing equally at 20 points each, with one-year minimum term and up to five-year renewal subject to City Council approval. DeKalb County's ballot printing and absentee ballot mailing services contract is annual with four one-year renewal options.