Election Management System

The County of Sacramento Registrar of Voters is seeking a comprehensive Election Management System through RFP #2025-RFP-0012, targeting a modern voting technology solution for its Vote Center voting model. The procurement aims to replace current voting technology and enhance election processes for approximately 906,346 registered voters across Sacramento County. The desired system must support multiple critical functionalities, including remote accessible vote-by-mail ballot management, vote center check-in management, on-demand ballot printing, and election results reporting. Proposers must provide detailed capabilities covering system development, installation, training, outreach, and comprehensive system testing. The evaluation process will occur in two phases: an initial review of written proposals and attachments, followed by product demonstrations, cost evaluations, and reference checks. Key deadlines include a May 5, 2025 deadline for questions, with proposals due on June 2, 2025, at 3:00 pm, and an anticipated contract award date of July 30, 2025. The system must comply with the California Voter's Choice Act and support thirteen languages, including Spanish, Chinese, Vietnamese, Hmong, Korean, Punjabi, Tagalog, Hindi, Japanese, Laotian, Mien, Telugu, and Urdu.

The solicitation does not explicitly specify set-aside designations or restrictions on responding organizations. The system must be deployable across approximately 100 Vote Centers and support comprehensive voter services such as in-person voting, ballot drop-off, same-day voter registration, and ballot replacement. While no incumbent vendor is mentioned, the procurement indicates a requirement for seamless integration with existing technological components, as detailed in the system/component requirements matrix. The RFP covers jurisdictions including Sacramento County and San Francisco City, suggesting potential broader implementation beyond the initial procurement. Although specific budget ranges are not disclosed, the comprehensive nature of the system and the county's emphasis on modern, secure, and cost-effective technology implies a significant investment in election management infrastructure. Proposers will need to demonstrate robust technological capabilities, compliance with state voting regulations, and the ability to support a complex, multilingual election ecosystem.