Statewide Mail Ballot Vendor

The Nevada Secretary of State's Elections Division is seeking a statewide mail ballot vendor to manage comprehensive election material production for all 17 Nevada counties. The procurement covers printing, packaging, addressing, and mailing services for approximately 2.1 million registered voters, with specific requirements including ballot printing by party, ballot style, and precinct, and support for USPS Intelligent Mail Barcodes. Vendors must be qualified printers with certifications for Dominion ImageCast and ES&S Electionware systems, capable of producing ballots, outgoing and return envelopes, secrecy sleeves, voter instructions, and "I Voted" stickers. The solicitation (State Local Contract Opportunity ID: 68012eb3683ef5ac6b07c642) requires vendors to submit five physical work samples and demonstrate ability to work with all Nevada counties while maintaining strict inventory control and meeting production deadlines. Evaluation criteria include ballot volume capacity (20 points), sample specifications (20 points), comparable experience (20 points), compliance with NRS Chapter 293 (20 points), county support personnel (10 points), and cost factors (10 points). The proposal is due by May 20, 2025, with a planned contract period from November 12, 2025, to December 31, 2028.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The contract will be non-exclusive, with no pricing adjustments permitted during the contract period. The total estimated contract value is approximately $7,000,000, with projected ballot stock costs of $2,803,000 for 2026 and $4,150,204.75 for 2028, primarily funded through general state funds. Vendor requirements include comprehensive insurance coverage, including Commercial General Liability ($2,000,000 aggregate), Automobile Liability, Worker's Compensation, and Professional Liability. Vendors must provide detailed customer service capabilities, sufficient plant and personnel resources, and a backup plan for potential production interruptions. The Nevada Secretary of State will serve as the primary contract holder, with invoicing required within two weeks after each election. Vendors must be prepared to work with varying ballot quantities across counties, with Clark County requiring the largest volume of approximately 1,522,000 ballots in 2026 and 2,434,123 ballots in 2028.