Solicitation Waiver, Creation and developments of election data to be used in up to 4 mock elections

The State of Nevada Department of Administration Purchasing Division is pursuing a Solicitation Waiver for the Secretary of State's office to procure specialized election data development services from Elections Systems & Software (ES&S). The procurement focuses on creating and developing election data for up to 4 mock elections as part of the VREMS (Voting Resources and Election Management System) project. The contract seeks a vendor capable of coding election data specifically for counties utilizing ES&S voting equipment, with a unique requirement that only the incumbent vendor can perform these specialized services. The solicitation is structured as a sole source procurement, recognizing ES&S's proprietary election equipment and exclusive capability to code election data for participating counties. The procurement timeline indicates a solicitation posted on April 7, 2025, with proposals due by April 18, 2025, and a proposed contract period extending from the approval date through December 31, 2029. Key deliverables include the development of election data configurations for mock elections, with the primary objective of implementing and testing the VREMS project infrastructure.

The contract appears to have no specific set-aside designations or restrictions on respondent organizations, focusing instead on technical capability and proprietary system access. The procurement is exclusively targeting ES&S as the sole qualified vendor, based on their unique technological infrastructure and specialized election system capabilities. Funding for the contract will be sourced from the General Fund BA 1051, with no federal or grant funds involved. The total estimated contract value is $337,124, with potential extensions that could bring the total contract value to $1,348,496 over a potential four-year period. The contract includes one year of initial support with options to extend for up to three additional years. No competitive bidding process is anticipated due to the sole source nature of the procurement, which is justified by ES&S's proprietary technology and exclusive ability to code election data for the specific voting equipment used by Nevada counties.