Elections Results Archive Storage

The Washington State Office of the Secretary of State is conducting a Request for Qualifications and Quotations (RFQQ) for an Elections Results Archive Storage project, seeking to develop a comprehensive election results archival system across multiple Washington counties and jurisdictions. The procurement aims to replace an outdated system with a mobile-friendly, accessible solution that provides enhanced usability and meets modern technical standards. Contractors must provide an off-the-shelf solution with minor customizations, including standardized election results data retrieval, application documentation, automated release pipelines, Help Desk support, and joint testing and security monitoring. Minimum qualifications require contractors to be registered to do business in Washington and possess at least eight years of demonstrated experience in election results archival storage solutions. The evaluation process will be weighted with 70% for management proposals, 25% for cost proposals, and a 5% preference for contractors who do not require mandatory arbitration clauses. Proposals are due by May 2, 2025, with a contract period scheduled from July 1, 2025, to June 30, 2030.

The solicitation encourages participation from small and diverse businesses, including minority-owned, women-owned, and veteran-owned businesses. Contractors must complete comprehensive certification documents, including Exhibit A-1 Contractor's Certification and Exhibit A-2 Contractor's Profile & References, which require detailed disclosures about business structure, potential subcontractors, and compliance with state registration requirements. The contract includes specific insurance requirements, with minimum coverage specifications for commercial general liability, workers' compensation, employer's liability, and commercial automobile liability insurance. The total contract value is capped at $150,000 annually, not to exceed $600,000 for the entire five-year term. Contractors must provide references, demonstrate financial solvency, and affirm compliance with criminal background checks, civil rights regulations, and worker rights. The procurement process emphasizes transparency, requiring contractors to disclose any potential conflicts of interest, debarment history, and provide authoritative signatures certifying the accuracy of their submissions under penalty of perjury.