Statewide Mail Ballot Vendor

The Nevada State Purchasing Division has issued a Request for Proposals (RFP) 04SOS-S3364 for a Statewide Mail Ballot Vendor to provide comprehensive election materials printing and mailing services for all 17 Nevada counties during the 2026 and 2028 election cycles. The contract requires a vendor capable of printing, packaging, addressing, and mailing ballots for approximately 2.1 million registered voters, including outgoing and return envelopes, secrecy sleeves, voter instructions, and "I Voted" stickers. Vendors must support USPS Intelligent Mail Barcodes, provide end-to-end mail ballot tracking, print ballots by party and precinct, and handle on-demand printing services for Presidential Preference Primary, Primary, and General elections. Mandatory qualifications include being a qualified printer for Dominion ImageCast and ES&S Electionware ballots, adhering to USPS address standardization requirements, and ensuring initial ballot mailings from a USPS facility within Nevada. The proposal evaluation will include scoring across multiple criteria such as ballot volume capacity, sample quality, vendor experience, service capabilities, legal compliance, and cost, with the proposal due date set for June 12, 2025, and an estimated contract start date upon Board of Examiners approval.

The solicitation offers a 5% preference for Nevada-based businesses and applies an inverse preference for vendors from states that do not offer similar advantages to Nevada vendors. Mandatory requirements include possessing an active Nevada business license, being registered on sam.gov, and agreeing to specific contract terms around data encryption, confidentiality, and indemnification. While no specific incumbent vendors are mentioned, the contract is non-exclusive, allowing the state to enter similar agreements with multiple vendors. The total estimated cost for the two election cycles is $6,953,204.75, with $2,803,000.00 allocated for 2026 and $4,150,204.75 for 2028, including a specific line item for ballot tracking at $170,000 in 2026 and $215,010.27 in 2028. Clark County represents the largest ballot volume, with an estimated 1,522,000 ballots in 2026 and 2,434,123.98 ballots in 2028, while smaller counties have significantly lower requirements. The contract will require the selected vendor to provide comprehensive election material production with strict quality control measures, including maintaining a secure, humidity and temperature-controlled environment and providing detailed inventory reports.