Election Results Reporting

The Washington State Office of the Secretary of State (OSOS) is seeking a contractor to develop and support a modern election results reporting system through a Request for Qualifications and Quotation (RFQQ) No. 25-05. The procurement aims to replace a seventeen-year-old in-house election results reporting application with a comprehensive, off-the-shelf solution that offers mobile-friendly access, improved accessibility, and compatibility with Ranked-Choice Voting. Qualified vendors must demonstrate at least eight years of experience as an election results solution provider and be registered to do business in Washington State. The selected contractor will be responsible for retrieving standardized election results data, providing application documentation, maintaining automated release pipelines, and offering 24/7 technical support during critical election periods. Evaluation criteria will focus on management proposals (70%), cost proposals (25%), with an additional 5% preference for contractors who do not require employees to sign mandatory arbitration agreements. Proposals are due on May 1, 2025, with the contract tentatively scheduled to run from July 1, 2025, to June 30, 2030.

The procurement includes preferences for disadvantaged business enterprises, with opportunities for minority-owned, small businesses, and veteran-owned businesses to highlight their certification status during the proposal process. Contractors must complete several detailed exhibits, including a Contractor's Certification and Contractor's Profile & References form, which require disclosure of business characteristics, including UBI and TIN numbers, and certification status with agencies like the Office of Minority and Women's Business Enterprises (OMWBE) and the Department of Veteran Affairs. The total contract value is capped at $600,000 over the five-year term, with annual costs not to exceed $150,000. Potential contractors must provide at least three professional references and may list authorized subcontractors. The evaluation process may include oral presentations and a best-and-final-offer process to determine the most advantageous proposal. The procurement covers multiple jurisdictions across Washington State, including counties such as Franklin, Grant, Grays Harbor, Chelan, and Yakima, among others.