County Voter Information Guide

Sacramento County Voter Registration and Elections is seeking a contractor to produce County Voter Information Guides through Request for Proposal #2023-RFP-0246, with the intent to establish a contract for up to seven one-year terms. The primary deliverable involves printing multilingual voter guides for multiple political parties, including Democratic, Republican, American Independent, Peace and Freedom, Libertarian, No Party Preference, and Green parties. The county will provide pre-assembled PDF guides in 13 languages, with total primary election print volumes estimated at 883,000 guides. Guides must be 8.5" x 11" with specific design requirements, including multiple ink colors, vote-by-mail instructions, and candidate statements that meet postal regulations. The proposal evaluation will be comprehensive, with a maximum score of 1,000 points, considering qualifications, pricing, scope of service, references, and sample guides. Key dates include a question submission deadline of November 2, 2023, and a proposal response deadline of November 7, 2023, at 3:30 pm.

While no specific set-aside designations were explicitly mentioned, the county emphasizes environmental purchasing practices and requires contractors to provide extensive insurance coverage, including general liability, automobile liability, workers' compensation, and professional liability with specified minimum coverage amounts. The RFP requires detailed documentation of any subcontractors, with vendors needing to comprehensively list contact information, business addresses, and work descriptions if applicable. Existing contract information must also be disclosed to demonstrate operational capacity. Though precise budget ranges were not specified, the contract allows for complex pricing structures with detailed rate tables for pre-press, printing, binding, and on-demand printing across various page quantities and party types. The procurement appears designed to ensure robust, multilingual voter information distribution with significant potential for a long-term, multi-year engagement through the seven potential contract years.