NIGP 47554: Medical Documentation Forms, Charts, Labels, etc.

NIGP 47554 Medical Documentation Forms, Charts, Labels, Etc. is an Item code under which state and local governments procure printed medical record management supplies including chart dividers, file folders with custom printing and labeling, year and numeric labels, expandable folders, and specialized documentation forms for healthcare operations and law enforcement forensic laboratories. The work spans routine consumable ordering for ongoing healthcare and administrative operations, from micro purchases through multi-year requirements contracts. Issuing bodies include county sheriff and coroner offices, municipal health departments, county fire and EMS services, county health centers and correctional facilities, and transit authorities with healthcare-related operations; the City of Philadelphia appears twice as a repeat buyer of medical chart dividers under low-value micro purchases. State and local procurement offices soliciting under this code structure awards as lowest-responsive-bidder micro purchases, requirements contracts with optional renewals, and sealed bids with firm fixed pricing and inventory management system integration where warranted.

Recent opportunities cluster in California, Georgia, Oregon, and Pennsylvania. The County of Orange Sheriff-Coroner (California) issued IFB #060-3015801-MB in June 2026 for file folders and labels across nine product categories with approximately 15,000 custom-printed folders annually, delivery to two locations (Coroner Division and OC Crime Lab), and a three-year term with two optional renewal years; award was based on lowest responsive bid with a five percent local small business and disabled veteran enterprise preference. Henry County, Georgia posted sealed-bid solicitation BID #26-34 (response due April 8, 2026) for miscellaneous medical supplies and equipment for the Fire Department, requiring vendor-hosted web-based inventory management with barcode processing and multi-level authorization tied to UCAP and Operative IQ systems. The City of Philadelphia issued two separate micro purchase solicitations for medical chart dividers (B2627193 in May 2026, response due May 28, 2026, with a maximum contract value of $43,000 adjusted annually by CPI-U; and B2727450 in July 2026, response due July 9, 2026), both structured as one-year requirements contracts with three optional one-year renewals and lowest-responsive-bidder awards. Clackamas County, Oregon solicited a Clinical Decision Support Tool (RFQ 2026-18, response due June 18, 2026, estimated budget $150,000) for primary care, dental, and behavioral health providers—a service outside traditional medical documentation but related to clinical decision and documentation workflows.