NIGP 47554: Medical Documentation Forms, Charts, Labels, etc.

NIGP 47554 Medical Documentation Forms, Charts, Labels, Etc. is an Item code covering tangible medical supplies and related documentation materials that state and local governments procure for health and safety operations. Recent activity shows two distinct procurement streams: direct purchases of physical supplies—medical chart dividers, file folders with custom labeling, and miscellaneous medical equipment stocks for fire and EMS departments—and broader framework contracts for medical supplies bundled within cooperative purchasing vehicles. Chart dividers and labeled folders dominate the tangible-goods activity, typically procured as annual requirements contracts through micro-purchases or sealed competitive bids. The issuing bodies span county health and sheriff departments, municipal procurement offices, state health agencies, and transit authorities; city and county health-related agencies (Philadelphia, Orange County, Henry County, Monroe County) are repeat buyers of chart dividers and related documentation supplies. Henry County, Georgia has posted sealed bid solicitations for annual EMS supply contracts bundled with inventory management platform hosting; the Washington State Department of Transportation's Ferries division is procuring occupational medical surveillance services including examination documentation and record management across 14 terminal locations. A NASPO ValuePoint cooperative RFP sponsored by Idaho establishes a framework for medical supplies distribution to state agencies and participating public entities with proposals due November 9, 2026.

Recent activity concentrates in the Pacific Northwest, Southeast, and Mid-Atlantic regions. Washington State (via WSDOT-WSF) issued RFP20260825 for occupational medical surveillance services with response due October 9, 2026 and a pre-bid conference on August 31, 2026. Henry County, Georgia posted IFB 26-34 (sealed bid due April 8, 2026 for annual miscellaneous medical supplies and EMS equipment with web-based inventory tracking); Monroe County, Florida issued RFP444 for fire inspection billing services with response due September 1, 2026. Orange County, California issued IFB 060-3015801-MB for file folders and labels (nine product categories, approximately 15,000 custom-printed folders annually, response due March 26, 2026) with a five percent local small business and disabled veteran business enterprise price preference available. Philadelphia posted two micro-purchase solicitations for medical chart dividers (B2627193 due May 28, 2026, maximum contract value $43,000 annually adjusted by CPI; B2727450 due July 9, 2026, requirements contract through June 30, 2027 with three optional one-year renewals). Clackamas County, Oregon issued RFQ 2026-18 for a Clinical Decision Support Tool serving primary care, dental, and behavioral health providers ($150,000 estimated budget, response due June 18, 2026). Sourcewell (Minnesota local government unit) is administering RFP 061626 for law enforcement equipment on behalf of participating entities including Franklin, Grant, Grays Harbor, Chelan, and Yakima Counties in Washington state, with proposals due June 16, 2026.