(BID) 26-34 Miscellaneous Medical Supplies for Fire Department - Annual Contract

Henry County, Georgia is issuing a sealed bid solicitation for an annual contract to supply miscellaneous medical supplies and equipment for the County's Fire Department. Qualified vendors must provide EMS medical supplies and equipment at a percentage discount off catalog and list pricing, with all costs including shipping, delivery, overhead, and administrative expenses incorporated into the quoted discount. Key deliverables include integration with the County's UCAP devices and Operative IQ/IQ Tech inventory management systems, as well as maintenance of a web-based inventory management platform hosted by the vendor at no additional cost to the County. The platform must track inventory, medications, facilities, blood products, assets, and preventative maintenance data across multiple facility locations with capabilities including barcode processing, multi-level authorization, auto-replenishment features, and comprehensive reporting functionality. All merchandise must have a minimum twelve-month expiration date from shipment. Sealed bids are due by 3:00 PM on April 8, 2026, submitted to the Henry County Purchasing Department at 140 Henry Parkway, McDonough, Georgia 30253, or through the County's eProcurement Portal. The deadline for clarification questions is 3:00 PM on March 25, 2026, with the first addendum deadline at 3:00 PM on April 1, 2026, and there is no mandatory pre-bid conference or site visit required.

The initial contract term is one year from execution with two optional one-year renewal periods, with renewal decisions required 60 days prior to expiration. Local vendors meeting Henry County criteria receive preferential consideration if within five percent of the lowest out-of-county bid, and small, veteran-owned, disadvantaged business enterprise, and female-owned businesses are encouraged to participate. Contractors must maintain workers' compensation insurance at Georgia statutory limits, commercial general liability coverage of $1,000,000 per occurrence with $2,000,000 general aggregate, automobile liability of $1,000,000 combined single limit, and umbrella liability of $2,000,000. Compliance with the Georgia Security and Immigration Compliance Act and proof of E-Verify authorization are required. Prices must remain firm for the contract period, with price increase requests discouraged and requiring Board of Commissioners approval. The County does not guarantee minimum purchases and reserves the right to reject any or all bids. No specific budget range or incumbent vendor information was disclosed in the solicitation documents.