EHR IFB 30-25014-DSOHF Barcode License Keys (Rover)

The North Carolina Department of Health and Human Services, specifically the Division of State Operated Healthcare Facilities (DSOHF), is conducting an Invitation for Bids (IFB) for CodeCorp CortexDecoder for Epic Rover Licenses, solicitation number 30-25014-DSOHF. The procurement seeks 3,350 initial license keys with potential for an additional 100 licenses in each of two optional renewal years. Bids must be submitted electronically through the Ariba Sourcing Module by December 20, 2024, at 2:00 PM Eastern Time, with vendor questions due by December 13, 2024, at 5:00 PM Eastern Time. The procurement will utilize the Lowest Price Technically Acceptable Source Selection Method in accordance with N.C.G.S. 143B-1350(h). Successful vendors must provide license keys within three consecutive calendar days after receiving a purchase order. The initial contract term is one year, with two optional one-year renewal periods, and will be conducted through the Statewide E-Procurement Service.

The IFB includes specific provisions regarding vendor workforce, including requirements for E-Verify compliance and potential utilization of workers outside the United States. Vendors will be required to pay a 1.75% transaction fee on the total dollar amount of each purchase order, excluding sales taxes. A license agreement between CodeCorp and NC DHHS is currently being finalized and will be incorporated into the final IFB via a Best and Final Offer document. While no specific set-aside designations or restrictions on responding organizations are explicitly mentioned, the procurement appears to be open to qualified vendors capable of meeting the technical specifications for the CodeCorp CortexDecoder licenses. The virtual bid opening will be conducted via Microsoft Teams, with meeting details and access information provided in the addendum. The specific manufacturing part number for the licenses is CDR-ALL-EL2-CUL-Q0020-AN5, indicating a precise technical requirement for the procurement.