Litigation Support- Medical Document Review and Cost Containment

The Fort Worth Transportation Authority, operating as Trinity Metro, has issued a Request for Proposal (RFP 26-T018) seeking litigation support and medical document review services with cost containment solutions. The procurement solicits comprehensive services including medical record review, cost containment analysis, bill audits, reimbursement analysis, expert witness testimony preparation, and controverting affidavits to support legal proceedings. Qualified providers must demonstrate expertise in applying nationally and jurisdictionally accepted medical coding and reimbursement standards within a legal context. The evaluation criteria allocate 20 points each to five key areas: provider experience and qualifications, medical review methodology and clinical expertise, cost containment strategy and demonstrated savings, technology and data security capabilities, and pricing transparency. Proposals must include fixed-fee pricing structures that may utilize per-page rates, per-case fees, flat rates, or hybrid models, along with historical savings data and return-on-investment examples. The deadline for written questions is March 4, 2026, at 5:00 PM CST, with proposals due March 12, 2026, at 2:00 PM CST via Microsoft Teams or the Bonfire electronic bidding portal. Oral presentations may be conducted with selected proposers, with interviews scheduled for dates to be determined, and the contract award is anticipated for March/April 2026.

The RFP documentation does not specify set-aside designations or disadvantaged enterprise restrictions. Proposers must submit all required certifications and forms, including proof of insurance, conflict of interest acknowledgments, and debarment certifications. The selected contractor must maintain multiple insurance policies including commercial general liability coverage of $2,000,000 and professional liability coverage of $1,000,000 per claim, along with workers' compensation insurance. The initial contract term is two years with one optional renewal year, with monthly invoicing payable within 30 days. The contract is subject to Federal Transit Administration requirements and funding provisions, with Trinity Metro responsible for federal compliance and procurement oversight. No specific budget range or award value was disclosed in the available procurement documentation.