BID #26-34, Miscellaneous Medical Supplies for Fire Department- Annual Contract

Henry County, Georgia's Purchasing Department is soliciting sealed bids for an annual contract to supply miscellaneous medical supplies and equipment for the County's Fire Department. The procurement seeks qualified vendors capable of providing EMS medical supplies and equipment at a percentage discount off catalog or list pricing, with pricing remaining firm throughout the contract period. Vendors must demonstrate the ability to manage inventory through UCAP devices integrated with Operative IQ and IQ Tech systems, notify the Henry County Fire Rescue EMS Logistics Officer of any published cost price changes prior to order placement, and provide updated pricing lists. All merchandise must have a minimum twelve-month expiration date from shipment with expiration dates clearly displayed on packages. The vendor must provide a web-based inventory management system at no additional cost, hosted by the vendor and accessible through the internet, featuring barcode processing, multi-level authorization, automated replenishment features, preventative maintenance tracking, and multi-level reporting capabilities. The initial contract term is one year from execution with two optional one-year renewals. Sealed bids are due April 8, 2026, at 3:00 PM local time and may be submitted by mail, common carrier, hand delivery, or electronically through the County's eProcurement Portal. The deadline for submission of clarification questions is March 25, 2026, at 3:00 PM, with the first addendum deadline on April 1, 2026, at 3:00 PM. No mandatory pre-bid conference or site visit is required.

While no specific set-asides are mandated, Henry County encourages participation from small, local, veteran-owned, disadvantaged business enterprises, and female-owned businesses. The successful bidder must maintain Workers Compensation Insurance at Georgia statutory limits, Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000, and Umbrella Liability of $2,000,000. All materials must be new and unused or current production; no reconditioned or used items are acceptable. The County is exempt from Federal Excise Tax and Georgia Sales Tax, and all bids become subject to public inspection following contract award. This is a unit price contract with no guaranteed minimum or maximum purchase quantities, and the County does not guarantee minimum total purchases. No specific budget range or award value is disclosed in the procurement documents; pricing evaluation will be based on the percentage discount offered off medical supplies and medical equipment catalog pricing.