Annual Vehicle Fluids

Colquitt County is soliciting sealed bids for vehicle fluids and automotive maintenance products for the year 2026, targeting a comprehensive range of automotive lubricants and fluids. The procurement seeks various vehicle fluids including assorted weight oils (15w40, 10w30), transmission fluids (ATF+4, MERCON V, DEXRON VI), coolants (red, universal, and orange), hydraulic fluids, and diesel exhaust fluid (DEF) in multiple container sizes such as 55-gallon drums, gallons, quarts, and 5-gallon pails. The bid is scheduled to be opened on Monday, October 20, 2025, at 11:00 am, with submissions directed to the County Purchasing Agent at 101 East Central Ave., Suite 206, Moultrie, GA. Vendors must provide products that meet or exceed specific technical specifications for various automotive applications. The contract term will span one year, from January 1, 2026, to December 31, 2026, with the county reserving the right to accept or reject any bids and waive formalities. Bidders are required to complete a detailed pricing summary sheet for each fluid type across different packaging sizes, and bids cannot be withdrawn for 30 days after the opening.

While no specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the documentation, the bid process appears open to all qualified vendors capable of meeting the technical specifications. The procurement does not indicate existing incumbent vendors or specific integration requirements with current infrastructure or technology. Pricing will be a critical evaluation factor, with vendors required to submit comprehensive pricing across multiple fluid types and container sizes. The bid packet suggests a potentially significant annual contract value, given the extensive range of vehicle fluids required for county operations. Interested vendors must submit their bids in a sealed envelope clearly marked "SEALED BID - VEHICLE FLUIDS", indicating a formal and structured procurement process designed to ensure competitive and comprehensive fluid supply for Colquitt County's vehicle maintenance needs.