Bid #6000002980 - Supply and Deliver Motor Oil and Lubricants to Various Port Authority and PATH Warehouses in NY and NJ - Two (2) Year Requirements Contract.

The Port Authority of New York and New Jersey is soliciting bids for Bid #6000002980, a two-year requirements contract to supply and deliver motor oil and lubricants to various Port Authority and PATH warehouses in New York and New Jersey. The procurement seeks 43 different line items of motor oils, hydraulic fluids, transmission fluids, greases, and specialized lubricants for diverse operational needs across automotive, marine, industrial, and specialized machinery. Specific requirements include CAM2 Blue and Exxon Mobil 1 Synthetic oils designated as "No Substitute" with precise manufacturer specifications. The bid is due on September 17, 2025, by 11:00:00 AM, and must be submitted electronically through the Bonfire platform. Delivery is mandated within ten calendar days of purchase order receipt, with specific delivery locations spanning warehouses and airport facilities in both states. Bidders must provide detailed pricing for each product line, with unit prices requiring precise two-decimal value entries. The contract will commence on or about November 31, 2025, with the Port Authority reserving the right to extend the contract for up to 120 additional days.

The Port Authority emphasizes opportunities for minority and disadvantaged businesses, offering a 10% price preference for New York and New Jersey Minority or Women-owned Business Enterprises (M/WBEs) or Service-disabled Veteran-owned Business Enterprises (SDVOBs), and a 5% preference for Small Business Enterprises (SBEs). The solicitation demonstrates a commitment to ensuring full and fair opportunity for businesses, with specific emphasis on providing equal access to disadvantaged, minority, and woman-owned business enterprises. While no specific incumbent vendor is mentioned, the contract allows for pricing adjustments after the first 12 months, with potential increases limited to 10% per adjustment period. The Port Authority has not specified a definitive contract value, with the pricing sheet showing a total estimated two-year contract value of $0, to be determined by bidder submissions. The procurement also encourages sustainable packaging and environmentally preferable practices, requesting bidders provide information about their environmental initiatives and certifications. Manufacturers approved for product alternatives include Phillips 66, Chevron, Mobil, CAM2, and others, providing flexibility in product sourcing while maintaining stringent quality standards.