RFQ-ITS EDIS90925 Canon Oce VarioStream Printer Maintenance Service

The California State Controller's Office (SCO) has issued a Request for Quote (RFQ-ITS EDIS90925) for Canon Oce VarioStream Printer Maintenance Service, targeting jurisdictions in Sacramento County and San Francisco City. The procurement seeks a contractor to provide comprehensive preventive maintenance and on-call services for four Oce VarioStream 7550 printers and associated splicing devices located at 3301 C Street, Suite 759 in Sacramento. Bidders must demonstrate at least three years of experience in similar services and maintain a field office within 50 miles of Sacramento. The maintenance services will cover preventative maintenance during business hours and 24/7 on-call services, including parts replacement. Key requirements include submitting required certifications, licenses, and completing a detailed Cost Worksheet (Attachment 14) that outlines labor, travel, freight, and usage charges based on printed feet per month. The solicitation has a specific timeline, with bids due by August 6, 2025, at 2:00 p.m. PT, a cost opening on August 11, 2025, and an anticipated agreement start date of September 1, 2025. The contract term is initially four months, with options to extend for one additional year, add funds, delete equipment, or adjust service frequency.

The RFQ includes provisions for small business and disabled veteran business enterprise (DVBE) participation, with potential preference and incentive programs that could provide up to 15% of the bid amount. These set-aside designations aim to promote opportunities for disadvantaged business enterprises in the procurement process. While specific award values are not explicitly stated, the solicitation suggests a focus on competitive pricing and service quality. The procurement does not mention incumbent vendors or require specific technology integration beyond the existing Oce VarioStream 7550 printers. Potential bidders should carefully review the detailed requirements, including the need for comprehensive maintenance services, proximity to Sacramento, and ability to provide rapid response times. The SCO's approach emphasizes local service capability, technical expertise, and competitive pricing in selecting a printer maintenance service provider.