BadgePass, Inc

The Florida Department of Agriculture and Consumer Services, Division of Licensing, is conducting a statutorily mandated 15 business day advertisement for an intended single-source procurement of BadgePass Halo Badge Printers and associated equipment. The procurement seeks to acquire 26 BadgePass Halo dual-sided printers with single-sided laminators, starting supplies, and one year of hardware maintenance support to replace existing CD800 printers that have reached end-of-life status. These printers will be deployed across 92 office locations throughout Florida to support license printing operations, with hardware maintenance coverage extending statewide. The procurement is authorized under Chapter 493 and Chapter 790 of the Florida Statutes, specifically Section 790.0625. BadgePass, Inc. has been identified as the sole intended source, justified by the company's status as the manufacturer of the Halo printer and the only known source capable of providing the required equipment and associated services. Prospective vendors who believe they can provide these commodities or contractual services must submit relevant information no later than March 17, 2026, at 12:00 PM. If the Department determines after reviewing submitted information that the commodities are available only from a single source, it will post notice of its intended decision to enter into an agreement with the selected vendor on the Vendor Information Portal pursuant to Section 120.57(3), Florida Statutes.

This procurement does not include set-aside designations or restrictions limiting responses to specific types of organizations based on disadvantaged enterprise status. BadgePass, Inc. serves as the identified incumbent vendor and current contractor providing the Halo printer technology that is central to this procurement. The current infrastructure utilizes CD800 printers that are experiencing obsolescence, with replacement parts becoming increasingly expensive and difficult to acquire, necessitating the transition to the BadgePass Halo printer system. The estimated total dollar amount for this single-source procurement is approximately $300,000.00, with the approximate contract amount of $222,419.60. The contract term is one year, with the procurement authorized to address the operational needs of the Division of Licensing across its statewide office network.