Flatbed UV Printer with Installation

The County of Orange, OC Public Works is seeking competitive bids for a Flatbed UV Printer with Installation, specifically requesting one Roland VersaOBJECT CO-i Series Flatbed UV Printer (model CO-300i-F2) and seven EUV5 Ink Sets in various colors including CMYK, Orange, Red, White, and Primer. This fully electronic solicitation requires all bids to be submitted through the County's online bidding system by September 1, 2025, at 2:00 PM, with all questions and requests for interpretation due by August 18, 2025, before 2:00 PM. The procurement is a one-year contract with a total not-to-exceed amount of $75,000, covering the printer, ink sets, shipping, and installation services. Evaluation will focus on selecting the lowest responsive and responsible bidder, with a bid validity period of 120 days after the solicitation closing date. Vendors must provide a valid D-U-N-S number and be prepared to submit required documentation such as insurance certificates and W-9 forms within seven days of award notification.

The solicitation offers preferences for Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) vendors, providing a 5% bid deduction for evaluation purposes (8% for dual certification), with a maximum deduction of $100,000. Bidders must comply with various certification requirements, including campaign contribution disclosure forms and debarment certifications. The contract requires comprehensive insurance coverage, including commercial general liability ($1M per occurrence, $2M aggregate), automobile liability ($1M combined single limit), workers' compensation, and employers liability ($1M per accident). No price increases will be considered during the first year, and any future adjustments would require 180 days advance written notice with documented proof of cost increases. Payment terms are net 30 days after receipt of acceptable invoices, and the County offers Electronic Fund Transfer (EFT) payment options. Contractors must maintain reasonable inventory stock and be prepared to deliver to various locations, potentially including inside delivery to secured facilities.