Student Chromebooks

Uplift Education, an open enrollment charter school network based in Dallas, Texas, is issuing a Request for Proposal to establish a three-year service price agreement for the supply and installation of student Chromebooks. The procurement seeks qualified vendors to provide approximately 9,000 Chromebook units annually (27,000 total over the three-year contract period) featuring Dell, HP, or equivalent devices meeting specific minimum specifications including 11.5-inch non-touch screens, Intel processors, 4GB memory, and 32GB storage. Required deliverables include imaging, testing, installation, sanitation, deployment services, and a minimum five-year hardware warranty from the installation date, with all devices delivered to the warehouse at 4010 La Reunion Parkway, Suite 100 & 120, Dallas, Texas 75212. The evaluation criteria are weighted as follows: 30 percent for purchase price, 20 percent for quality of goods and services (with authorized reseller certification required), 25 percent for meeting network needs and service level agreement compliance, 10 percent for reputation and references, 10 percent for cooperative participation with certified Texas state cooperatives in good standing, and 5 percent for vendor's past relationship with Uplift. Key dates include a pre-proposal conference scheduled for February 12, 2026, at 2:00 PM CST via Microsoft Teams, a question submission deadline of March 3, 2026, at 5:00 PM CST, an RFP closing date of March 12, 2026, at 5:00 PM CST, proposal opening on March 13, 2026, and final approval by April 7, 2026. Proposers must provide pricing on a Microsoft Excel spreadsheet with all inclusive costs and maintain firm pricing throughout the contract period under FOB destination delivery terms with net 45 payment terms.

No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are identified in this RFP. Vendors must meet several operational requirements including maintaining a local service office within 45 minutes of the Uplift warehouse, providing dedicated resources with no shared staffing to existing contracts, providing three verifiable references from large K-12 agencies (preferably in Texas), and maintaining an online deployment schedule with at least ten business days' advance notice prior to each delivery. Computer devices must be made operational within 30 days under warranty, with defective equipment not operational within this timeframe to be replaced with new units at no cost. Uplift is exempt from all taxes and will award this RFP to one or multiple proposers based upon evaluation of all responsive and responsible proposals received. No incumbent vendors or budget range are specified in the available documentation, though the scale of procurement (27,000 units over three years with comprehensive services) indicates a substantial contract value.