Union Gospel Mission - Construction Services at Simonka Place Women's Shelter

Union Gospel Mission of Salem is seeking design-build preconstruction and construction services for the Simonka Place Women's Shelter renovation project located in Keizer, Oregon. The procurement involves a comprehensive facility upgrade of the existing 22,181 square foot shelter, including a new 523 square foot addition, with work encompassing multiple system modifications and improvements. The project requires design-build services for mechanical, electrical, plumbing, fire alarm, and fire protection systems, with specific deliverables including HVAC upgrades, lighting replacements, floor covering installations, window replacements, security system enhancements, and interior/exterior architectural modifications. The RFP was initially released on November 25, 2024, with the proposal due date extended to February 17, 2025, at 4:00 PM PST through Addendum #2. A mandatory pre-proposal walk-through occurred on December 11, 2024, which 16 contractors attended, and the project includes four add-alternate options for perimeter fencing, motorized gates, kitchen hood replacement, and kitchen swamp cooler repairs. Contractor evaluation will be based on qualifications, project approach, work plan, design conformance, and pricing, utilizing a Best-Value selection methodology.

The project is partially funded through a federal HOME-ARP grant administered by Marion County, with no specific set-aside designations for disadvantaged enterprises noted. The total project budget is approximately $3.38 million, structured as a Cost of Work Plus Fee with a Guaranteed Maximum Price (GMP) contract. The project is subject to Davis-Bacon Act and BOLI prevailing wage requirements, with construction scheduled from April 15, 2025, through December 31, 2025. No incumbent vendors are explicitly identified, though the existing facility will remain operational during construction, requiring careful phased work and coordination with temporary administrative trailers. The contract will necessitate integration with existing building infrastructure, including maintaining power, data, and telephone connections to two modular temporary buildings. Contractors must demonstrate capability to work within an occupied facility with limited as-built documentation and ability to potentially incorporate gifts-in-kind and volunteer labor into the project. The renovation will upgrade a women's and children's shelter to increase bed capacity and add family-sized apartment spaces.