UGM Simonka RFP Pre-Bid Questions_Final.pdf

RFP Questions Union Gospel Mission Simonka Place Women’s Shelter Remodel 5119 River Road North, Keizer, OR

RFP Contractor Questions Prior to Pre-Bid Walk-Through

Contractor: Triplett Wellman Contractors Question: What is the intended budget for the project or the funds that are allocated for the work?

Answer: The project budget, including add-alternates, is approximately $3.38 million.

Contractor: Triplett Wellman Contractors Question: Will there be E -verify requirements regarding the contract?

Answer: There is no requirement for E-Verify provisions to be included in the contract.

RFP Questions During Pre-Bid Walk-Through December 11, 2024 - 11 am

Question: Is there going to be an asbestos survey?

Answer: An asbestos survey will be required as part of the demolition permit. The owner is engaging a company to perform an asbestos survey and prepare an asbestos report.

Question: HVAC system controls – are they going to be replaced with new programable controls?

Answer: Replaced HVAC units should have new programmable controllers, mounted in their current location in the service closet. Replace remote t-stats with new.

Question: Fire alarms - sensors – locations, do we want new ones?

Answer: Modifications to the existing fire alarm system are design-build. Sensors, horns and strobes in existing unmodified spaces are to remain. Provide new sensors, horns and strobes in modified spaces as required by code, and tie into existing fire alarm system.

Question: Will we relocate cameras displaced by construction? Existing or new?

Answer: Existing camera locations displaced by construction activities will be relocated, with new cameras. Cameras will be tied into the existing monitoring system. Low Voltage modifications by design-build.

Question: Will there be a lighting schedule?

Answer: A lighting schedule will be issued with the permit drawings.

Question: Will questions raised during the walk-through be posted?

Answer: Yes. See answers herein to be posted.

Question: What provisions will be made for on-site storage and staging of construction materials, and for construction trailer(s)? Follow-up question: Will parking be provided for construction workers?

Answer: The southern half of the parking lot will generally be available for staging and storage, with the exception that fire lane access will need to be maintained. Additionally, access to the loading area door must be maintained when the main entry of the building is closed due to construction activities. Owner will arrange with adjacent property owners to secure access to excess parking capacity in the vicinity for use by the contractor and subcontractor. On-site parking for the contractor and workers will not be provided. See Figure 1 at the end of this worksheet for construction stage, storage and trailer locations.

Question: Will connection to temporary power and main building data and telephone be required as part of the project?

Answer: The general contractor shall be responsible for providing and connecting temporary power, data, and telephone to two modular temporary buildings. The owner will procure and supply the two temporary modular buildings during construction activities while the oƯice and classroom areas are being impacted by the project construction.

Question: Will design meetings be held prior to construction?

Answer: There is not a requirement that weekly design meetings be held during the pre-construction period after selection of the contractor. Design meetings will be held as required to coordinate production of the design-build drawings, and to work with the contractor to refine the construction drawings to show means and methods of completing the construction work in an eƯicient manner.

Question: What is the anticipated frequency of construction meetings?

Answer: Construction meetings will be weekly. The architect will not be on-site for every construction meeting, so the general contractor shall provide for remote participation in the weekly meetings. The architect expects to be on site approximately every two weeks, with the frequency to be adjusted depending on the scope of work underway at the time.

Question: What is the status of the permit?

Answer: The permit will be applied for in January 2025.

Question: Some of the posted PDF’s are diƯicult to read.

Answer: New, higher detail PDF’s shall be posted as addendums to the original documents.

Question: Will lever hardware be required to replace the existing knob hardware at the dorm rooms?

Answer: All new doors and relocated doors will have lever hardware. Relocated doors will be provided with new lever hardware. Existing doors in altered rooms will receive new lever hardware. All dorm rooms in the original building will receive new lever hardware.

Question: How will 1-hour fire protection be provided in the ceiling at the removed recessed fixtures and new LED fixtures?

Answer: Existing recessed ceiling fixtures in GWB ceiling will be removed and openings infilled with 5/8” type “X” GWB, taped, sanded and finished to match existing ceiling finish and hide seams. New fixtures will be surface-mounted LED fixtures that utilize a J-box rated for installation in a 1-hour assembly as the fixture housing.

Question: The existing building has two unrated ceiling access panels. Will the project require replacing these with new 1-hour rated access panels?

Answer: (2) new 1-hour access panels to replace the existing will be added to the project scope.

RFP Contractor Questions Following Walk-Through

Contractor: LMC Construction Question: Are there any project salvage or recycling requirements?

Answer: The owner does not intend to salvage any reuse any demolished items unless indicated otherwise in the plans. The Contractor shall recycle all construction and demolition materials that can be recycled, as required by as required by the City of Keizer ordinance, Marion County ordinance, and/or state law.

Contractor: LMC Construction Question: Is there a project completion date requirement?

Answer: The Project Completion Date is October 31, 2025, unless otherwise amended/adjusted by the Owner.

Contractor: LMC Construction Question: Does the architect plan to have a weatherproofing consultant for exterior envelope work?

Answer: No. The drawings will include a rainscreen exterior wall assembly, and applicable details for the exterior envelope and openings will be provided. The Architect will inspect the envelope during regular site visits.

Contractor: LMC Construction Question: Exhibit C references the contractor being required to pay Liquidated Damages for every calendar day that has elapsed in excess of the Substantial Completion date but does not provide the value of the daily rate. Please define the value of the Liquidated Damages daily rate?

Answer: The liquidated damages daily rate is $500/day.

Figure 1: Contractor Site Utilization:

EXISTING

LOADING AREA

EXISTING

PARKING LOT

EXISTING

PARKING LOT

EXISTING ACCESSIBLE

PARKING TO REMAIN

EXISTING 14

PARKING SPACES

EXISTING 9

PARKING SPACES

EXISTING 9

PARKING SPACES

EXISTING

LANDSCAPING

EXISTING

LANDSCAPING

EXISTING CONC.

CURB, TYP.

NK FENCE W/

IC

EXISTING DRIVEWAY/

APPROACH

EXISTING

CONCRETE

SIDEWALK TO

REMAIN

5'- 0"

6'-0" 5'-0" 6'-0"

6'-0"

6"

PROPOSED ADDITION

= 523 S.F.

EXISTING SIGN

'-0

15'-0"

10'-0"

S01

S01

S02 S02

S02

9'-6"

S04

S05 S06

S06

S07

S08

S09 S09

S10

S10

S11

S11

S12

S12

S12

S13

S13 10'-9" S15

S14

ONLY

DO NOT ENTER

ONLY

DO

N

OT

E

NT

ER

S16

S16

S16

S16

S17

DNDN

CONTRACTOR

LAYDOWN/TRAILER AREA

CONTRACTOR LAYDOWN/

STORAGE AREA

KEEP PEDESTRIAN

PATH CLEAR FOR

ACCESS/ EGRESS

WHEN MAIN ENTRY

IS BLOCKED

KEEP 15' WIDE FIRE LANE/DRIVE OPEN AND CLEARDURING CONSTRUCTION

MAINTAIN EXIT PATH

FROM BUILDING TO

R.O.W. AT ALL TIMES

DURING

CONSTRUCTION