T2836 - Printing: Production Print Services

The State of New Jersey Department of the Treasury, Division of Purchase and Property, on behalf of the New Jersey Office of Information Technology, is procuring production print services through Bid Solicitation T2836, with quotes due electronically through NJSTART by June 2, 2026, at 2:00 PM Eastern Time. This is a reprocurement of the existing T2836 contract for transactional-based high-speed laser printing and mailing services supporting multiple state agencies. The scope encompasses comprehensive printing services including laser-printed documents on various paper stocks (white #20 and #70 bond, colored stock, and pressure seal documents), processing services (impact printing, document inserting, selective inserting, nesting, NCOA processing, and pre-sorting), multiple envelope types with specific printing and window specifications, special stock items, and New Jersey Motor Vehicle Commission products including driver's manuals in English and Spanish and registration forms in volumes exceeding two million units. The contractor must maintain a production facility within 90 miles of NJOIT's courier location in Ewing, New Jersey, and must comply with detailed specifications for form design, numbering sequences, security features, and packaging requirements, including the production of consecutively numbered registration forms, pressure seal self-mailers and checks with security features, and intelligently inserted mail with daily First Class and Certified Mail processing capabilities. The contract term is five years with options to extend for up to two additional years at the same or more favorable terms, and evaluation will be based on technical criteria including personnel qualifications, firm experience, and ability to complete the scope of work, combined with weighted consumption and market basket pricing models. Bidders must submit all-inclusive pricing on 128 price lines organized in six groups, with mandatory completion of price lines 1-82 in Groups 1 through 5 (excluding price line 65 for emergency service level overtime), optional completion of benchmark pricing in Group 6 (price lines 83-128) for paper price escalation requests, and submission of an optional pre-bid conference is scheduled for April 16, 2026, at 11:00 AM Eastern Time with electronic questions due by April 24, 2026, at 2:00 PM Eastern Time.

The State of New Jersey has not designated set-asides for small business or disabled veterans' business enterprises, meaning this solicitation is open to all qualified vendors; bidders must demonstrate capability through submission of professional qualifications, security due diligence questionnaires compliant with 30 control areas aligned with NIST Cybersecurity Framework standards, and proof of required insurance including professional liability of at least $2,000,000 and cyber breach insurance of at least $5,000,000 per occurrence. Vendors must comply with extensive data security requirements, IRS Publication 1075 compliance for federal tax information, HIPAA requirements for protected health information, and conduct criminal background checks for all personnel within 30 days of contract award, with all pricing to remain firm for the first contract year and paper-only escalations permitted thereafter with proper documentation and State approval. The contract requires integration with the State's existing Advanced Document Foundation system and Mail Run Data File format specifications, submission of vendor proofs within ten days of purchase order receipt, and delivery capabilities meeting strict service level agreements ranging from one to four days depending on job category and priority level, with delivery typically required within 30 calendar days of order receipt on an FOB destination basis. All-inclusive pricing must address 128 price lines with estimated annual volumes ranging from 2,000 units for certain envelope types to over 21 million pages for standard documents, and a one percent Procurement Efficiency Program fee applies to all invoiced purchases. While the solicitation documents do not specify a total contract value or budget range, the scope encompasses multiple state agencies including the Division of Taxation, Department of Human Services, Department of Labor, Pension, Treasury, Division of Family Development, and the Motor Vehicle Commission, indicating substantial annual printing volumes and corresponding contract value. Bidders are responsible for ensuring all mandatory requirements designated as "shall" are addressed in their quotes, with failure to complete required forms, certifications, and disclosures resulting in ineligibility for award.