Attachment 15 - Pre-Quote Conference~4.pptx
PPTX presentation 4 MB Posted
- Attached to
- T2836 - Printing: Production Print Services
- Solicitation number
- 26DPP01245
- Issued by
- New Jersey
About this file
This document is a presentation for an optional pre-quote conference held by the State of New Jersey for a printing production print services solicitation (T2836 - 26DPP01245). The conference addressed procedural questions regarding bid submission requirements and provided an opportunity for potential vendors to partner with other firms and identify small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses. Questions and answers were due by 2:00 p.m. on Friday, April 24, 2026, and quotes were due by 2:00 p.m. on Tuesday, June 2, 2026. The solicitation was structured in nine sections covering introduction, pre-quote submission information, quote submission requirements, scope of work, general contract terms, data security requirements, modifications to standard terms and conditions, quote evaluation and award, and glossary definitions.
The State-Supplied Price Sheet contained 128 price lines divided into six groups, with bidders required to submit quotes for groups 1 through 5 (price lines 1-82) to be deemed responsive. Price line 65 within group 4 was designated for emergency service level requirements overtime and did not require bidder quotes. Bidders had the option to submit quotes for group 6 (price lines 83-128), with the stipulation that failure to do so would render them ineligible to request price increases without director approval. All price sheet lines were required to be completed with no blank entries, formatting changes, or additional language permitted. Quotes could only be submitted through NJSTART and could not be emailed, faxed, or hand-delivered. The conference emphasized that mandatory requirements designated as "shall" must be addressed in all quotes to avoid non-responsiveness determinations.
View the file
Other files
Show all 24
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Optional Pre-Quote Conference T2836 - Printing: Production Print Services
26DPP01245
Q&a due by 2pm Friday, April 24, 2026 Quotes due by 2pm Tuesday, June 2, 2026
WELCOME & INTRODUCTIONS
Please sign in by entering your name, company, and email in the Microsoft Teams chat window.
A list of attendees and these slides will be posted to NJSTART.
Please note this conference is being recorded.
Please identify yourself and the firm you represent prior to asking a question.
Please make sure you are registered in NJSTART, and that your contact information remains current.
NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.
https://www.state.nj.us/treasury/purchase/vendor.shtml
PURPOSE & GENERAL INFORMATION
The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.
No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.
This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.
The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.
BID SOLICITATION AT A GLANCE
Cover page: Submission dates and set-aside requirements Section 1: Introduction and Summary of the Bid Solicitation Section 2: Pre-Quote Submission Information (e-Q&A, exceptions to the SSTC, Bid Amendments) Section 3: Quote Submission Requirements (forms, technical response, State-Supplied Price Sheet Instructions) Section 4: Scope of Work
BID SOLICITATION AT A GLANCE
Section 5: General Contract Terms Section 6: Data Security Requirements Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary Attachment 1: State of New Jersey Standard Terms and Conditions
PRICE SHEET PITFALLS
Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.
The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.
Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.
Confirm that you have completed all tabs on the State-Supplied Price Sheet.
Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.
Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.
HELPFUL TIPS & REMINDERS
Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.
Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.
Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.
Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.
OTHER HELPFUL TIPS
Examples of additional language may deem a quote non-responsive:
Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.
Vendor’s Quote is only valid for XX days.
Vendor reserves the right to charge additional fees for services that require extensive time and effort.
This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.
This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.
State-Supplied Price Sheet See Section 3.36, State-Supplied Price Sheet Instructions, for directions.
The Price Sheet is divided into one hundred twenty-eight (128) price lines, which are further split into six (6) groups.
Bidders must submit Quotes for groups 1-5 (price lines 1-82) in order to be deemed responsive.
Price Line #65 (within Group 4) is a net line for Agency use only and shall be used for Emergency Service Level Requirements Overtime, pursuant to Bid Solicitation Section 4.13.4, Emergency Service Level Requirements (SLR). Bidders are not required to provide a Quote for Price Line #65.
Bidders may submit quotes for Group 6 (price lines 83-128) If a Bidder does not submit a quote for Group 6, they will be ineligible to request a price increase without approval from the Director pursuant to Bid Solicitation Section 4.29 Paper Price Escalation Clause.
THANK YOU FOR ATTENDING
Q&A due by 2pm Friday, April 24, 2026
Quotes due by 2pm Tuesday, June 2, 2026 image6.png image7.png image8.png image2.png image3.png image4.png image5.png
File details come from the government source that posted it. Updated .