NIGP 60578: Seal, Notary and Departmental

NIGP 60578 Seal, Notary and Departmental, an Item code, covers the purchase of physical stamping and embossing equipment—time-and-date stamp machines, embossers, and related seals—that state and local government departments use to authenticate documents, validate records, and certify official actions. County governments, specifically probate courts, vital records departments, and finance/purchasing divisions, are the primary buyers under this code. The equipment sourced ranges from dedicated Widmer-brand time-stamp machines with custom departmental plates to embossers bearing official seals; vendors must typically offer products meeting or exceeding specified models or provide samples demonstrating equivalency within tight timeframes.

Gwinnett County Department of Financial Services, Purchasing Division issued a recent sealed-bid IFB (Solicitation PE77023NONST2027000000675) in July 2026 soliciting time-and-date stamp machines and embossers for its Probate Court and Vital Records departments, with a response date of July 29, 2026. The scope included six Widmer Model T-3 Time & Date Stamp Machines with custom Probate Court plates, six Widmer Model E3 Embossers with custom Probate Court seals, and four Widmer Model E3 Embossers with custom Vital Records seals, all F.O.B. Destination to Lawrenceville, Georgia. Award was to be made to the lowest responsive and responsible bidder; the county reserved the right to reject any or all offers and to award to single or multiple vendors. Activity under this code appears limited, with the Gwinnett County opportunity representing the primary recent state-local procurement signal.