NIGP 60578: Seal, Notary and Departmental

NIGP 60578 Seal, Notary And Departmental, an Item code, encompasses high-volume transactional printing services — laser-printed documents, pressure seal self-mailers, consecutively numbered forms, and mail processing — that state and local agencies procure to support core administrative and licensing functions. The State of New Jersey Department of the Treasury's recent reprocurement of production print services illustrates the scope: the contract spans laser printing on multiple paper stocks, security-featured pressure seal documents and checks, document inserting and nesting, NCOA processing, pre-sorting, and daily First Class and Certified Mail capability, serving multiple state departments and the Motor Vehicle Commission with estimated annual volumes exceeding two million units for registration forms alone. State purchasing offices and departments issuing under this code seek vendors capable of maintaining secure production facilities, managing complex form numbering and security specifications, meeting strict service-level agreements, and integrating with state document management systems.

The New Jersey Division of Purchase and Property issued the production print services RFP (Solicitation T2836) with a response deadline of June 2, 2026, at 2:00 PM Eastern Time for a five-year contract with two optional extension years. The solicitation requires all-inclusive pricing across 128 price lines organized in six groups, mandatory professional liability insurance of at least $2,000,000 and cyber breach insurance of at least $5,000,000 per occurrence, NIST Cybersecurity Framework compliance, and a production facility within 90 miles of the state's courier location in Ewing, New Jersey. A pre-bid conference was scheduled for April 16, 2026, with electronic questions due by April 24, 2026. No small-business or disabled-veterans set-asides apply, and a one percent Procurement Efficiency Program fee applies to all invoiced purchases.