T-Hangar E Renovation

The City of New Smyrna Beach is conducting a sealed competitive bid solicitation (ITB 11-26-AIR) for the T-Hangar E Renovation project located at the New Smyrna Beach Municipal Airport in Volusia County, Florida. This procurement seeks qualified and licensed contractors to renovate a 16,600 square foot hangar structure in compliance with the 2023 Florida Building Code 8th Edition and 2023 Florida Fire Prevention Code 8th Edition. The scope of work encompasses complete renovation of T-Hangar E including site improvements, taxiway markings, pavement work, drainage provisions, landscaping modifications, sodding, utility modifications (with a $20,000 allowance), safety and maintenance of traffic, and mobilization (capped at ten percent of total project cost). The project is divided into two work areas, each with a thirty calendar day completion requirement and a maximum total contract time of sixty consecutive calendar days from the Notice to Proceed, with liquidated damages assessed at $250 per calendar day for delays. Qualified contractors must be licensed, submit a bid bond equal to no less than ten percent of the bid amount, provide performance and payment bonds equal to one hundred percent of the contract price within fourteen days of bid acceptance, maintain comprehensive insurance coverage with the City named as additional insured, comply with Davis-Bacon Act prevailing wage provisions and E-Verify employment verification requirements, and demonstrate compliance with federal and state regulations including FAA Advisory Circular AC 150/5370-2. The non-mandatory pre-bid meeting and site visit is scheduled for March 9, 2026 at 10:30 am at the gate to Hangar E located at 270 Industry Park; written questions are due by March 17, 2026 at 5:00 pm; sealed bids must be submitted electronically through the City's eProcurement Portal by March 31, 2026 at 5:00 pm with public opening on April 1, 2026 at 10:00 am; and City Commission award recommendation is scheduled for April 28, 2026.

Disadvantaged business enterprise (DBE) participation requirements apply to this federally-funded project, which receives funding through a Florida Department of Transportation (FDOT) grant combined with local share, with contract award contingent upon FDOT concurrence. Bidders must submit comprehensive documentation including vendor information forms, W-9 tax forms, proof of insurance compliance, sworn statements regarding public entity crimes, non-collusion affidavits, E-Verify registration confirmation, human trafficking attestations, conflict of interest certifications, drug-free workplace certifications, smoke-free workplace acknowledgements, active Sunbiz registration documentation, and SAM.gov registration listings with Unique Identifier Numbers. The project is subject to federal compliance requirements including Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, the Airport and Airway Improvement Act of 1982, the Fair Labor Standards Act, and the Occupational Safety and Health Act of 1970. No incumbent contractor or existing vendor information is identified in the solicitation documents. The specific contract award value and budget range are not disclosed in the bid package; however, the contract is awarded to the lowest responsible bidder whose proposal conforms to all material terms and conditions, with the contract price to be determined by the accepted bid proposal and negotiated agreed-upon contract price. Contractors must execute the contract within fifteen calendar days of award notification and commence work within ten calendar days of receiving the Notice to Proceed.