Public_Records.pdf
PDF 364 KB Posted
- Attached to
- T-Hangar E Renovation State and local contract opportunity
- Solicitation number
- 11-26-AIR
- Issued by
- Volusia County, Florida
About this file
This Public Records document outlines the City of New Smyrna Beach's compliance requirements for public records management related to the T-Hangar E Renovation solicitation (ITB 11-26-AIR). The document establishes that all material submitted in response to this sealed competitive bid becomes City property and is subject to public inspection ten days after the public opening. Solicitation documents for the T-Hangar E Renovation project at the New Smyrna Beach Municipal Airport are available for review by any person, with the resulting contract available for public review after execution. The non-mandatory pre-bid meeting and site visit occurred on March 9, 2026 at 10:30 am at Hangar E (270 Industry Park), with written questions due by March 17, 2026 at 5:00 pm. Sealed bids were required to be submitted electronically through the City's eProcurement Portal by March 31, 2026 at 5:00 pm, with public opening scheduled for April 1, 2026 at 10:00 am and City Commission award recommendation on April 28, 2026. The project involves complete renovation of a 16,600 square foot hangar with a maximum total contract time of sixty consecutive calendar days from Notice to Proceed, divided into two work areas with thirty-day completion requirements each.
Contractors are required to maintain public records necessary to perform the contract services and must provide copies or allow inspection of requested records within a reasonable timeframe at no cost exceeding statutory limits. Upon contract completion, all public records must be transferred to the City at no cost, or contractors must maintain records in compliance with applicable retention requirements. All electronically stored records must be provided in formats compatible with the City's information technology systems. The contract is federally funded through FDOT grant funding combined with local share, making it subject to Davis-Bacon Act prevailing wage requirements, FAA Advisory Circular AC 150/5370-2 compliance, and disadvantaged business enterprise participation requirements. Contractors must maintain comprehensive insurance with the City named as additional insured, provide bid bonds of no less than ten percent of the bid amount, and submit performance and payment bonds equal to one hundred percent of the contract price within fourteen days of bid acceptance. Liquidated damages are assessed at $250 per calendar day for project delays. The City's Custodian of Public Records (City Clerk) can be contacted at 386/410-2630 or clerk@cityofnsb.com regarding public records inquiries.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| T-Hangar_E_Renovation_(Addendum_#4_Revision).pdf | ||
| T-Hangar_E_Renovation_(Addendum_#3_Revision).pdf | ||
| T-Hangar_E_Renovation_(Addendum_#1_Revision).pdf | ||
| DRAWINGS.pdf | ||
| DRAWINGS.pdf | ||
| DRAWINGS.pdf | ||
| City_Forms_.pdf | ||
| City_Forms_.pdf | ||
| City_Forms_.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| Draft_Contract.pdf | ||
| SPECIFICATIONS.pdf | ||
| SPECIFICATIONS.pdf | ||
| SPECIFICATIONS.pdf | ||
| Bond_Forms.pdf | ||
| Bond_Forms.pdf | ||
| Bond_Forms.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Federal_Contract_Provisions.pdf | ||
| Public_Records.pdf | ||
| Public_Records.pdf |
Show all 23
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Text version
PUBLIC RECORDS
All material submitted regarding this solicitation becomes the property of the City. Solicitation documents may be reviewed by any person ten (10) days after the public opening. The
Respondent should take special note of this as it relates to any proprietary information that might be included in its offer. Any resulting contract may be reviewed by any person after the contract has been executed by the City.
The City has the right to use any or all information/material submitted in response to this solicitation and/or any resulting contract from same. Disqualification of a Professional
Consultant does not eliminate this right. This section is further subject to F.S. 119.01 et. seq.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS, CITY CLERK, AT 386/410-2630, CLERK@CITYOFNSB.COM,
CITY OF NEW SMYRNA BEACH, 210 SAMS AVENUE, NEW SMYRNA
BEACH, FL 32168.
The contractor is required to comply with public records laws, specifically to:
1. Keep and maintain public records required by the public agency to perform the service.
2. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.
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