Rehabilitation of Manholes, Sanitary Stations and Wet Wells - Phased Projects

The Solid Waste Authority of Palm Beach County is issuing Invitation to Bid (ITB) No. 26-403/DL for the Rehabilitation of Manholes, Sanitary Stations and Wet Wells - Phased Projects, a specialized infrastructure rehabilitation procurement. The scope of work encompasses the rehabilitation of twenty-six (26) manholes, thirteen (13) detection stations, two (2) pump stations, and five (5) sanitary lift stations located within Class I and Class III landfill leachate collection systems in Central Palm Beach County, along with the replacement of eleven (11) manhole covers and rims featuring Round F900 heavy-duty access covers. The contractor must furnish all labor, materials, equipment, and incidentals required to complete comprehensive cleaning, surface preparation, and application of protective epoxy coatings using exclusively Warren Environmental products applied by trained and authorized Warren Environmental applicators. Key requirements include that the successful contractor must be a licensed and authorized Warren Environmental products applicator with a minimum of five (5) years' demonstrated experience in manhole, sanitary station, and wet well rehabilitation as outlined in Technical Specifications 02767, with all materials conforming to Warren Environmental solvent-free, 100% solids, high-build protective epoxy specifications rated for corrosive wastewater and industrial environments. The contract is structured as a phased project with an initial two (2) year period and an optional one (1) year renewal at the Authority's sole discretion, with the contractor required to mobilize crew on-site within thirty (30) calendar days of notice to proceed. Sealed bids must be submitted electronically through the Authority's e-procurement system (Bonfire) by 2:00 p.m. prevailing time on Wednesday, May 6, 2026, with public opening immediately thereafter; a non-mandatory pre-bid conference is scheduled for Wednesday, April 22, 2026, at 10:00 a.m. at the Authority's administration building in West Palm Beach, Florida, with site visits available following the conference. Bidders must submit all questions and clarification inquiries through Bonfire by the deadline specified in the bid documents, and the Authority will provide responses that may include written addenda. Award will be based on the lowest aggregate total bid price across all sections, including mobilization/demobilization, rehabilitation of forty individual manholes, replacement of manhole covers and rims, rehabilitation of lift stations, and rehabilitation of pump stations.

No Small Business Enterprise (SBE) participation set-aside or Affirmative Procurement Initiative (API) has been applied to this solicitation, though SBE participation is encouraged; the procurement is open to all qualified bidders meeting the mandatory Warren Environmental products applicator certification and five-year experience requirements. All bidders must submit a five percent (5%) bid security in the form of a surety bond or cashier's check payable to the Solid Waste Authority of Palm Beach County, and successful bidders must execute the contract within twenty-one (21) days of Notice of Award and furnish all required insurance documentation and performance bonds equal to 100 percent of the contract amount for contracts exceeding $200,000. The contractor must obtain and maintain comprehensive insurance including workers' compensation, commercial general liability, automobile liability, pollution liability, and builder's risk insurance with specific coverage requirements and additional insured endorsements as detailed in the Insurance Requirement Checklist. No incumbent vendors or existing infrastructure integration requirements are specified in the solicitation documents. Payment will be made in accordance with the Local Government Prompt Payment Act (Florida Statute 218.735), with five percent (5%) retainage withheld on progress payments prior to substantial completion and 150 percent of estimated punch list costs withheld after substantial completion; the contractor must also comply with all applicable local, state, and federal regulations regarding chemical usage, wetland protection, erosion control, environmental protection, confined space entry procedures, and safety standards. No specific budget or award value is disclosed in the procurement documents; bidders are responsible for ensuring their responses are submitted and received through Bonfire by the specified deadline, with the Authority not accepting responses submitted through other means.