10-Section 01300 - Submittals 031826.pdf

ITB No.: 26-403/DL 01300 - 1 Rehab of Manholes, Sanitary Stations and Wet Wells - Phased Projects.

SECTION 01300

SUBMITTALS

PART 1 – GENERAL

1.01 SCOPE OF WORK:

A. This Section includes the requirements for compiling, processing and transmitting submittals required for execution of the project.

B. Submittals are categorized into two types: Action Submittals and Informational Submittals, as follows:

1. Action Submittal: Written and graphic information submitted by the CONTRACTOR that requires the OWNER’s approval. The following are action submittals:

a. Shop Drawings

b. Product Data

c. Samples

d. Warranties and Bonds

2. Informational Submittal: Information submitted by the CONTRACTOR that does not require the OWNER’s approval. The following are informational submittals:

a. Construction or Submittal Schedules

b. Construction Photography

1.02 RELATED WORK:

A. Additional general submission requirements are contained in the General Conditions.

B. Detailed submittal requirements will be specified in the technical Specification Sections.

C. Contract closeout submittals are included in Section 01700.

D. Warranties and Bonds are included in Section 01740.

E. Applications for Payment are included in Section 01152.

F. Construction Schedules are included in Section 01310.

1.03 CONTRACTOR’S RESPONSIBILITIES:

A. All submittals shall be clearly identified as follows:

1. Date of submission and the dates of any previous submissions.

2. Project title and number

3. Project name

4. CONTRACTOR identification

5. The names of:

a. CONTRACTOR Supplier

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b. MANUFACTURER

c. MANUFACTURER or supplier representative

6. Identification of the product

7. Reference to Contract drawing(s)

8. Field dimensions clearly identified as such.

9. Relation to adjacent or critical features of the Work or materials.

10. Reference to specification section number, page and paragraph(s)

11. Reference to applicable standards, such as ASTM or Federal

Standards numbers

12. Indication of Contractor’s approval

13. Contractor’s Certification statement

14. Identification of deviations from the Contract Documents, if any.

15. Identification of revisions on resubmittals

16. An 8-in x 3-in blank space for CONTRACTOR and OWNER stamps

B. Submittals shall be clear and legible, and of sufficient size for legibility and clarity of the presented data.

C. Submittal Log – Maintain a log of all submittals. The submittal log shall be kept accurate and up to date. This log should include the following items (as applicable):

1. Description

2. Submittal number

3. Date transmitted to the Owner.

4. Date returned to Contractor (from Owner).

5. Status of Submittal (Approve/Not Approved/etc.)

6. Date of Resubmittal to Owner and Return from Owner (if applicable and repeat as necessary)

7. Date material released from fabrication.

8. Projected (or actual) delivery date.

D. Numbering System – Utilize a 10-character submittal identification numbering system in the following manner:

1. The first character shall be a D, S, P, M, or I which represents Shop Drawings (including working drawings and product data), Sample, Preliminary Submittal, Manual (Operating and Maintenance) or Informational, respectively.

2. The next five digits shall be the applicable Section Number.

3. The next three digits shall be the numbers 001 to 099 to sequentially number each separate item or drawing submitted under each specific Specification Section, in the order submitted.

4. The last character shall be a letter, A to Z, indicating the submission (or resubmission) of the same submittal, i.e., “A” = 1st submission, “B” = 2nd submission, “C” = 3rd submission, etc. A typical submittal number would be as follows:

D-03300-008-B

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D = Shop Drawing 03300 = Section for Concrete 008 = the eighth different submittal under this section B = the second submission (first resubmission) of that particular shop drawing.

E. Variances – Notify the OWNER in writing, at the time of submittal, of any deviations in the submittals from the requirements of the Contract Documents.

F. Action Submittals –

1. SHOP DRAWINGS, WORK DRAWINGS, PRODUCT DATA AND SAMPLES

a. SHOP DRAWINGS

1) Shop drawings as defined in the General Conditions, and as specified in individual Sections include, but are not necessarily limited to, custom-prepared data such as fabrication and erection/installation (working) drawings, scheduled information, setting diagrams, actual shop work manufacturing instructions, custom templates, coordination drawings, individual system or equipment inspection and test reports, including performance curves and certifications, as applicable to the Work.

2) Contractor shall verify all field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data, and coordinate each item with other related shop drawings and the Contract requirements.

3) All details on shop drawings shall show clearly the relation of the various parts to the main members and lines of the structure and where correct fabrication of the work depends upon field measurements, such measurements shall be made and noted on the drawings before being submitted for approval.

4) All shop drawings submitted by subcontractors and vendors shall be reviewed by the Contractor for field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data, and that it has been coordinated with other related shop drawings and the Contract requirements. Submittals directly from subcontractors or vendors will not be accepted by the

OWNER.

5) The Contractor shall be responsible for the accuracy of the subcontractor’s or vendor’s submittal; and, for their submission in a timely manner to support the requirements of the Contractor’s construction schedule.

Shop drawings found to be inaccurate or otherwise in error shall be returned to the subcontractor or vendor to correct before submission to the OWNER. All shop drawings shall be approved by the Contractor.

6) Delays to construction due to the untimely submission of submittals will constitute inexcusable delays, for

ITB No.: 26-403/DL 01300 - 4 which Contractor shall not be eligible for additional cost nor additional Contract Time. Inexcusable delays consist of any delay within the Contractor’s control.

7) Submittals for equipment specified under Divisions 2, 3, and 15 shall include a listing of installations where identical or similar equipment manufactured by that manufacturer has been installed and in operation for a period of at least one (1) year.

b. PRODUCT DATA

Product data, as specified in individual Specification

Sections, include but are not limited to, the manufacturer’s standard prepared data for manufactured products (catalog data), such as the manufacturer’s product specifications, installation instructions, availability of colors and patterns, roughing-in diagrams and templates, catalog cuts, product photographs (or diagrams), standard wiring diagrams, printed performance curves and operational-range diagrams, production or quality control inspection and test reports and certifications, manufacturer’s printed statements of compliances and applicability, mill reports, product operating and maintenance instructions, and recommended spare-parts listing and printed product warranties, as applicable to the Work.

c. SAMPLES

1) Furnish, samples required by the Contract Documents for the OWNER’s approval. Samples shall be delivered to the OWNER as specified or directed. Unless specified otherwise, provide at least two (2) samples of each required item. Materials or equipment for which samples are required shall not be used in the work unless and until approved by the OWNER.

2) Samples specified in individual Specification Sections, include, but are not limited to: physical examples of the work (such as sections of manufactured or fabricated work), small cuts or containers of materials, complete units of repetitively-used products, color/texture/pattern swatches and range sets, specimens for coordination of visual effect, graphic symbols, and other specified units of work to be used by the OWNER for independent inspection and testing, as applicable to the Work.

3) Approval of a sample shall be only for the characteristics or use named in such approval and shall not be construed to change or modify and Contract Requirements.

4) Approved samples not destroyed in testing shall be sent to the OWNER or stored at the site of the work. Approved samples of the hardware in good condition will be marked

ITB No.: 26-403/DL 01300 - 5 for identification and may be used in the work.

Materials and equipment incorporated in work shall match the approved samples. Samples which fail testing or are not approved will be returned to the Contractor at his expense, if so, requested at time of submission.

d. PROFESSIONAL ENGINEER (P.E.) CERTIFICATION FORM

If specifically required in any of the technical Specification Sections, submit a currently registered State of Florida Professional Engineer (P.E.)

Certification for each item required, using the form appended to this Section, signed and sealed by the P.E.

licensed or registered in the state wherein the work is located.

2. CONTRACTOR’S CERTIFICATION

a. Each shop drawing, product data, and sample shall have affixed to it the following Certification Statement:

“Certification Statement: by this submittal, I hereby represent that I have determined and verified all field measurements, field construction criteria, materials, dimensions, catalog numbers and similar data and I have checked and coordinated each item with other applicable approved drawings and all Contract requirements.”

b. Shop drawings and product data sheets 11-in x 17-in and smaller shall be bound together in an orderly fashion and bear the above Certification Statement on the cover sheet.

The transmittal cover sheet for each identified shop drawing shall fully describe the packaged data and include a listing of all items within the package. Provide to the Resident Project Representative a copy of each submittal transmittal sheet for shop drawings, product data and samples at the time of submittal of said drawings, product data and samples to the OWNER.

3. The review and approval of shop drawings, working drawings, product data, or samples by the OWNER shall not relieve the Contractor from the responsibility for the fulfillment of the terms of the Contract. All risks of error and omission are assumed by the Contractor and the OWNER will have no responsibility therefor.

4. Project work, materials, fabrication and installation shall conform to approved shop drawings (including working drawings and product data) and applicable samples.

5. No portion of the work requiring a shop drawing (including working drawings and product data), or sample shall be started, nor shall any materials be fabricated or installed

ITB No.: 26-403/DL 01300 - 6 before approval of such item. Procurement, fabrication, delivery or installation or products or materials that do not conform to approved shop drawings shall be at the Contractor’s risk. Furthermore, such products or materials delivered or installed without approved shop drawings, or in non-conformance with the approved shop drawings will not be eligible for progress payment until such time as the product or material is approved or brought into compliance with approved shop drawings. Neither the OWNER will be liable for any expense or delay due to corrections or remedies required to accomplish conformity. No portion of the work requiring a shop drawing, sample, or product data shall be started nor shall any materials be fabricated or installed prior to the approval or qualified approval of such item. Fabrication performed, materials purchased, or on-site construction accomplished which does not conform to approved shop drawings and data shall be at the Contractor’s risk. The OWNER will not be liable for any expense or delay due to corrections or remedies required to accomplish conformity.

6. SCHEDULE OF VALUES

The Contractor shall meet the provisions of Section 01310 and

01370.

7. PAYMENT APPLICATION FORMAT

If an application form is included in the Contract Documents, use that form unless otherwise approved by the OWNER. If an application form is not included in the Contract Documents, Contractor may propose a form for approval.

8. SITE USAGE

Submit a proposed site staging plan, including but not limited to the location of office trailers, storage trailers and material laydown. Such plan shall be a graphic presentation (drawing) of the proposed locations; and shall include on-site traffic modifications, and temporary utilities, as may be applicable.

G. INFORMATIONAL SUBMITTALS

1. CONSTRUCTION SCHEDULE

Prepare and submit construction schedules and monthly status reports as specified.

2. CONSTRUCTION PHOTOGRAPHY

Provide periodic construction photographs as specified – including but not limited to preconstruction photographs, monthly progress photos and post-construction photographs.

PART 2 – PRODUCTS (NOT USED)

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PART 3 – EXECUTION

3.01 SUBMITTAL SCHEDULE:

A. Provide an initial submittal schedule at the pre-construction meeting for review by OWNER. Incorporate comments from OWNER or OWNER into a revised submittal schedule.

B. Maintain the submittal schedule and provide sufficient copies for review by OWNEROWNER. An up-to-date submittal schedule shall be provided at each project progress meeting.

3.02 TRANSMITTALS:

A. Prepare separate transmittal sheets for each submittal. Each transmittal sheet shall include at least the following: the Contractor’s name and address, Owner’s name, project name, project number, submittal number, description of submittal and number of copies submitted.

B. Submittals shall be transmitted or delivered directly to the office of the Owner, as indicated in the Contract Documents or as otherwise directed by the OWNER.

C. Provide copies of transmittals (only, i.e., without copies of the respective submittal) directly to the Resident Project Representative.

3.03 PROCEDURES:

A. ACTION SUBMITTALS

1. CONTRACTOR’S RESPONSIBILITIES

a. Coordination of Submittal Times: Prepare and transmit each submittal sufficiently in advance of performing the related work or other applicable activities, or within the time specified in the individual work of other related Sections, so that the installation will not be delayed by processing times including disapproval and resubmittal (if required).

Coordinate with other submittals, testing, purchasing, fabrication, delivery and similar sequenced activities.

Extensions to the Contract Time will not be approved for the CONTRACTOR’s failure to transmit submittals sufficiently in advance of the Work.

b. The submittals of all shop drawings (including product data) shall be sufficiently in advance of construction requirements to allow for possible need of re-submittals, including the specified review time for the OWNER.

c. No less than thirty (30) calendar days will be required for OWNER’s review time for shop drawings. Resubmittals will be subject to the same review time.

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d. Before submission to the OWNER, review shop drawings as follows:

1) make corrections and add field measurements, as required.

2) Use any color for its notations except red (reserved for the OWNER’s notations) and black (to be able to distinguish notations on black and white documents)

3) Identify and describe each deviation or variation from Contract documents.

4) Include the required Contractor’s Certification statement.

5) Provide field measurements (as needed)

6) Coordinate with other submittals.

7) Indicate relationships to other features of the Work.

8) Highlight information applicable to the Work and/or delete information not applicable to the Work.

e. Submit the following number of copies:

1) Shop drawings (including working drawings and product data) – Submit no fewer than four, three of which will be retained by the OWNER. If the CONTRACTOR wishes to receive more than one (1) original returned shop drawing, then he should submit additional copies as needed. All copies in excess of the 3 retained by the OWNER will be returned to the Contractor.

2) Samples – three

3) Site Usage Plan – three (3) copies

4) Schedule of values – three (3) copies

5) Payment application format – three (3) copies

f. If Contractor considers any correction indicated on the shop drawings to constitute a change to the Contract Documents, provide written notice thereof to the OWNER immediately; and do not release for manufacture before such notice has been received by the OWNER.

g. When the shop drawings have been completed to the satisfaction of the OWNER, carry out the construction in accordance therewith; and make no further changes therein except upon written instructions from the OWNER.

2. OWNER’S RESPONSIBILITIES:

a. OWNER will not review shop drawings (including product data) that do not include the Contractor’s approval stamp.

Such submittals will be returned to the Contractor, without action, for correction.

b. Partial shop drawings (including product data) will not be reviewed. If, in the opinion of the OWNER, a submittal is incomplete, that submittal will be returned to the Contractor for completion. Such submittals may be returned with comments from OWNER indicating the deficiencies requiring correction.

Partial submittals may not be reviewed. The OWNER will be the only judge as to the completeness of a submittal.

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Submittals not complete will be returned to the CONTRACTOR and will be considered “Not Approved” until resubmitted.

The OWNER may at his/her option provide a list or mark the submittal directing the Contractor to the areas that are incomplete.

c. If shop drawings (including product data) meet the submittal requirements, OWNER will forward copies to appropriate reviewer(s). Otherwise, noncompliant submittals will be returned to the Contractor without action – with the OWNER retaining one (1) copy.

d. Submittals which are transmitted in accordance with the specified requirements will be reviewed by the OWNER within the time specified herein. The time for review will commence upon receipt of submittal by OWNER.

3. REVIEW OF SHOP DRAWINGS (INCLUDING WORKING DRAWINGS AND

PRODUCT DATA) AND SAMPLES

a. The review of shop drawings, working drawings, data and samples will be for general conformance with the design concept and Contract Documents. They shall not be construed:

1) as permitting any departure from the Contract requirements.

2) as relieving the Contractor of responsibility for any errors, including details, dimensions, and materials.

3) as approving departures from details furnished by the

OWNER, except as otherwise provided herein.

b. The Contractor remains responsible for details and accuracy, for coordinating the work with all other associated work and trades, for selecting fabrication processes, for techniques of assembly, and for performing work in a safe manner.

c. If the shop drawings (including product data)or samples as submitted describe variations and indicate a deviation from the Contract requirements that, in the opinion of the OWNER are in the interest of the OWNER and are so minor as not to involve a change in Contract Price or Contract Time, the OWNER may return the reviewed drawings without noting an exception.

d. Only the OWNER will utilize the color “RED” in marking submittals.

e. Shop drawings will be returned to the Contractor with one of the following codes:

Code 1 “APPROVED” This code is assigned when there are no notations or comments on the submittal. When returned under this code the Contractor

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Code 2 “APPROVED AS

NOTED”

This code is assigned when a confirmation of the notations and comments IS NOT required by the Contractor. The Contractor may release the equipment or material for manufacture;

however, all notations and comments must be incorporated into the final product. This code is assigned when notations or comments have been made on the submittal pointing out minor discrepancies as compared with the Contract Documents.

Resubmittal or confirmation is not necessary prior to release for manufacturing.

Code 3 “APPROVED AS

NOTED/CONFIRM”

This code is assigned when a confirmation of the notations and comments is required by the Contractor. The Contractor may release the equipment or material for manufacture;

however, all notations and comments must be incorporated into the final product. This confirmation shall specifically address each omission and nonconforming item that was noted. Only the items to be “confirmed” need to be resubmitted.

Code 4 “APPROVED AS

NOTED/RESUBMIT”

This code is assigned when notations and comments are extensive enough to require a resubmittal of the entire package. The Contractor may release the equipment or material for manufacture;

however, all notations and comments must be incorporated in the final product. This resubmittal is to address all comments, omissions and non-conforming items that were noted. Resubmittal is to be received by the OWNER within twenty (20) calendar days of the

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Code 5 ‘NOT APPROVED” This code is assigned when the submittal does not meet the intent of the Contract Documents. The Contractor must resubmit the entire package revised to bring the submittal into conformance. It may be necessary to resubmit using a different manufacturer/vendor to meet the requirements of the Contract Documents.

Code 6 ‘COMMENTS

ATTACHED”

This code is assigned when there are comments attached to the returned submittal, which provide additional data to aid the Contractor.

Code 7 “RECEIPT

ACKNOWLEDGED”

(Not subject to OWNER’s Review or Approval) – This code is assigned to acknowledge receipt of a submittal that is not subject to the OWNER’s review and approval, and being filed for informational purposes only.

This code is generally used in acknowledging receipt of means and methods of construction work plans, field conformance test reports, and health and safety plans.

Codes 1 through 5 designate the status of the reviewed submittal with Code 6 showing there has been an attachment of additional data.

4. REPETITIVE REVIEWS:

a. Shop drawings and other submittals will be reviewed no more than twice at the OWNER’s expense. All subsequent reviews will be performed at times convenient to the OWNER and at the Contractor’s expense, based on the OWNER’s then prevailing rates. The CONTRACTOR shall reimburse the OWNER for all such fees incurred by the OWNER for additional efforts. Submittals are required until approved.

b. Any need for more than one resubmission, or any other delay in obtaining OWNEROWNER’s review of submittals, will not entitle Contractor to extension of the Contract Time.

5. ELECTRONIC TRANSMISSION

a. ACTION SUBMITTALS may be transmitted by electronic means provided the following conditions are met:

1) The above-specified transmittal form is included.

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2) All other requirements specified above have been met including, but not limited to, coordination by the Contractor, review and approval by the Contractor, and the Contractor’s Certification.

3) The submittal contains no pages or sheets larger than 11 x 17 inches.

4) With the exception of the transmittal sheet, the entire submittal is included in a single file.

5) The electronic files are PDF format (with printing enabled).

6) In addition, transmit three (3) hard-copy (paper) originals to the OWNER.

7) The OWNER’s review time will commence upon receipt of the hard copies of the submittal.

8) For submittals that require certification, corporate seal, or professional embossment (i.e. P.E.’s, Surveyor’s, etc.) transmit at least two (2) hard-copy originals to the OWNER. In addition, provide additional photocopied or scanned copies, as specified above, showing the required certification, corporate seal, or professional seal.

B. INFORMATIONAL SUBMITTALS

1. CONTRACTOR’s RESPONSIBILITIES

a. Number of copies: Submit three (3) copies, unless otherwise indicated in individual Specification sections.

b. Refer to individual technical Specification Sections for specific submittal requirements.

2. OWNERS’S RESPONSIBILITIES

a. The OWNER will review each informational submittal within fifteen (15) calendar days. If the informational submittal complies with the Contract requirements. OWNER may elect not to respond to Contractor regarding informational submittals meeting the Contract requirements.

b. If an informational submittal does not comply with the Contract requirements, OWNER will respond accordingly to the Contractor within fifteen (15) days. Thereafter, the Contractor shall perform the required corrective action, including retesting, if needed, until the submittal, in the opinion of the OWNER, is in conformance with the Contract Documents.

3. ELECTRONIC TRANSMISSION

a. INFORMATIONAL SUBMITTALS may be transmitted by electronic means providing all of the following conditions are met:

1) The above-specified transmittal form is included.

2) The submittal contains no pages or sheets larger than

11 x 17 inches.

3) With the exception of the transmittal sheet, the entire submittal is included in a single file.

4) The electronic files are PDF format (printing enabled).

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5) For Submittals that require certification, corporate seal, or professional embossment (i.e. P.E.’s, Surveyors, etc.) transmit two (2) hard-copy originals to the OWNER.

3.04 DISTRIBUTION

A. Distribute reproductions of approved shop drawings and copies of approved product data and samples, where required, to the job site file and elsewhere as directed by the OWNER. Number of copies shall be as required by the OWNER but shall not exceed 6.

3.05 CONSTRUCTION PHOTOGRAPHS

A. Contractor shall submit photographs of each pump station chamber, manhole/wet well rehabilitated with each scheduled Application for Payment. Photographs shall adequately illustrate condition of construction and state of progress.

B. The digital files shall be retained in the files of the

Contractor until the completion of the project and shall then be turned over to the OWNER.

END OF SECTION

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