20-Section 01153 - Change Order Procedures 031826.pdf

ITB No.: 26-403/DL 01153 - 1 Rehab of Manholes, Sanitary Stations and Wet Wells - Phased Projects.

SECTION 01153

CHANGE ORDER PROCEDURES

PART 1 – GENERAL

1.01 REQUIREMENTS INCLUDED:

A. The CONTRACTOR shall promptly implement change order procedures.

1. Provide full written data required to evaluate changes.

2. Maintain detailed records of work done on a time-and-material/force account basis.

3. Provide full documentation to OWNER on request.

B. Designate in writing the member of CONTRACTOR’s organization:

1. Who is authorized to accept changes in the work.

2. Who is responsible for informing others in the CONTRACTOR’s employ of the authorization of changes in the work.

C. OWNER will designate in writing the person who is authorized to execute Change Orders and Work Change Directives (WCD).

1.02 RELATED REQUIREMENTS:

A. The Contract Documents include, but are not limited to, the following related sections:

1. Agreement: The amounts of established unit prices.

2. Section 00700: General Conditions.

a. Methods of determining cost or credit to OWNER resulting from changes in Work made on a time and material basis.

b. CONTRACTOR’s claims for additional costs.

3. Section 01152: Applications for Payment

4. Section 01310: Construction Schedules

5. Section 01370: Schedule of Values

6. Section 01720: Project Record Documents

1.03 DEFINITIONS:

A. Change Order: See General Conditions

B. Work Change Directive: See General Conditions

C. Field Order: A written order to the CONTRACTOR, signed by the

OWNER and the CONTRACTOR, which is issued to interpret/clarify the Contract Documents, order minor changes in the work and/or memorialize trade-off agreements. The work described by a Field Order is to be accomplished without change to the Contract Sum, Contract Time, and/or claims for other costs.

D. Work Change Directive (WCD): See Section 00800

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1.04 PRELIMINARY PROCEDURES:

A. OWNER may initiate changes by submitting a Request for Proposal (RFP) to CONTRACTOR. Request will include:

1. Detailed description of the Change, Products, and location of the change in the Project.

2. Supplementary or revised Drawings and Specifications.

3. The projected time span for making the change, and a specific statement as to whether overtime work is, or is not, authorized.

4. A specific period of time during which the requested price will be considered valid.

5. Such request is for information only, and is not an instruction of execute the changes, nor to stop work in progress.

B. CONTRACTOR may initiate changes by submitting a written notice to OWNER containing:

1. Description of the proposed changes.

2. Statement of the reason for making the changes.

3. Statement of the effect on the Contract Sum and the Contract

Time.

4. Statement of the effect on the work of separate contractors.

5. Documentation supporting any change in Contract Sum or

Contract Time, as appropriate.

1.05 WORK CHANGE DIRECTIVE AUTHORIZATION:

A. In lieu of a Request for Proposal (RFP), OWNER may issue a Work Change Directive Authorization of CONTRACTOR to proceed with a change for subsequent inclusion in a Change Order.

B. Authorization will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change and will designate the method of determining any change in the Contract Sum and any change in Contract Time.

C. OWNER will sign and date the Work Change Directive Authorization as authorization for the CONTRACTOR to proceed with the changes.

D. CONTRACTOR may sign and date the Work Change Directive

Authorization to indicate agreement with the terms therein.

1.06 DOCUMENTATION OF PROPOSALS AND CLAIMS:

A. Support each quotation for a lump-sum proposal, and for each unit price which has not previously been established, with sufficient substantiating data to allow OWNER to evaluate the quotation.

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B. On request, provide additional data to support time and cost computations.

1. Labor required.

2. Equipment required.

3. Products required.

a. Recommended source of purchase and unit cost.

b. Quantities required.

4. Taxes, insurance and bonds.

5. Credit for work deleted from Contract, similarly documented.

6. Overhead and profit.

7. Justification for any change in Contract Time.

C. Support each claim for additional costs, and for work done on a time-and-material/force account basis, with documentation as required for a lump sum proposal, plus additional information.

1. Name of OWNER’s authorized agent who ordered the work, and the date of the order.

2. Dates and times work was performed, and by whom.

3. Time record, summary of hours worked, and hourly rates paid.

4. Receipts and invoices for:

a. Equipment used, listing dates and times of use.

b. Products used, listing of quantities.

c. Subcontracts

1.07 PREPARATION OF CHANGE ORDER AND FIELD ORDERS AND WORK CHANGE

DIRECTIVE (WCD):

A. OWNER will prepare each Change Order, Field Order and WCD.

B. Forms: See Section 00800 for forms.

C. Change Order will describe changes in the Work, both additions and deletions, with attachments of revised Contract Documents to define details of the change.

D. Change Order will provide an accounting of the adjustment in the

Contract Sum and in the Contract Time.

E. Field Order will describe interpretations or clarifications of

Contract Documents, approve minor changes in the Work, and/or memorialize trade-off agreements.

F. Field Order work will be accomplished without change in the

Contract Sum, Contract Time, and/or claims for other costs.

1.08 LUMP-SUM/FIXED PRICE CHANGE ORDER:

A. Content of Change Orders will be based on, either:

1. OWNER’s Proposal Request and CONTRACTOR’s responsive Proposal as mutually agreed between OWNER and CONTRACTOR.

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2. CONTRACTOR’s Proposal for a change, as recommended by OWNER.

B. OWNER will sign and date the Change Order as authorization for the CONTRACTOR to proceed with the changes.

C. CONTRACTOR will sign and date the Change Order to indicate agreement with the terms therein.

1.09 UNIT PRICE CHANGE ORDER:

A. Content of Change Orders will be based on, either:

1. OWNER’s definition of the scope of the required changes.

2. CONTRACTOR’s Proposal for a change, as recommended by OWNER.

3. Survey of complete work.

B. The amounts of the unit prices to be:

1. Those stated in the Agreement.

2. Those mutually agreed upon between OWNER and CONTRACTOR.

C. When quantities of each of the items affected by the Change

Order can be determined prior to start of the work:

1. OWNER will sign and date the Change Order as authorization for CONTRACTOR to proceed with the changes.

2. CONTRACTOR will sign and date the Change Order to indicate agreement with the terms therein.

D. When quantities of the items cannot be determined prior to start of the work:

1. The OWNER will issue a work change directive directing

CONTRACTOR to proceed with the change on the basis of unit prices and will cite the applicable unit prices.

2. At completion of the change, OWNER will determine the cost of such work based on the unit prices and quantities used.

a. CONTRACTOR shall submit documentation to establish the number of units of each item and any claims for a change in Contract Time.

3. OWNER will sign and date the Change Order to establish the change in Contract Sum and in Contract Time.

4. OWNER and CONTRACTOR will sign and date the Change Order to indicate their agreement with terms herein.

1.10 TIME AND MATERIAL/FORCE ACCOUNT CHANGE ORDER/WORK CHANGE DIRECTIVE

AUTHORIZATION:

A. The OWNER will issue a Work Change Directive Authorization directing CONTRACTOR to proceed with the changes.

B. At completion of the change, CONTRACTOR shall submit itemized accounting and supporting data as provided in the Article “Documentation of Proposals and Claims” of this Section.

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C. OWNER will determine the allowable cost of such work, as provided in General Conditions and Supplementary Conditions.

D. OWNER will sign and date the Change Order to establish the change in Contract sum and in Contract Time.

E. OWNER and CONTRACTOR will sign and date the Change Order to indicate their agreement therewith.

1.11 CORRELATION WITH CONTRACTOR’S SUBMITTALS:

A. Periodically revise Schedule of Values and Application Payment forms to record each change as a separate item of Work, and to record the adjusted Contract Sum.

B. Periodically revise the Construction Schedule to reflect each change in Contract Time.

1. Revise sub-schedules to show changes for other items of work affected by the changes.

C. Upon completion of work under a Change Order, enter pertinent changes in Project Record Documents.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION