Rebid ILSOS Court of Claim Electronic Filing Management and Case Management Software

The State of Illinois, through the Illinois Secretary of State (ILSOS), is seeking bids from vendors to provide an electronic filing manager (EFM) service to facilitate e-Filing and case management for court administration purposes. The EFM service must provide a FedRAMP Cloud, online service portal that allows users to electronically file new cases, identify and sort case-specific information, and receive notifications when e-filed documents are received or updated. The initial contract term is upon execution through June 30, 2025, with the State having the option to renew for up to an additional 8.5 years. Vendors must provide pricing for implementation, training, and annual licensing costs, as the contract will be awarded to the vendor with the lowest total cost over the initial term and all renewal periods. The bid submission deadline is March 6, 2024, at 2:00 pm CST, and no extensions will be granted.

There is no small business set-aside for this solicitation, but subcontractors may be used, and the vendor must disclose any subcontracts over $100,000. The current system is legacy paper-based, with no data migration required, and the ILSOS has 58 internal and external users that will require access to the new system. The ILSOS is not replacing an existing electronic solution, and the new system will be a cloud-based, online service portal that facilitates the electronic filing of new cases and case management for court administration purposes. The solicitation contains a 3% Business Enterprise Program (BEP) participation goal, and bidders must either meet the full goal, request a waiver and demonstrate Good Faith Efforts, or identify BEP subcontractors to partially meet the goal. The incumbent provider is not specified, and the total award value is not provided.