Pavement Milling & Reclaiming

Portage County, Wisconsin is issuing a Request for Bid (RFB) for pavement milling and reclaiming services throughout 2026, with bids due by 2:00 PM on March 3, 2026. The procurement encompasses approximately 73,430 linear feet and 800 square feet of pavement milling work across multiple county roads, structured in four project-specific phases and additional on-call items. Phase 1 involves 10,250 linear feet on CTH D (May 11, 2026); Phase 2 covers 5,280 linear feet on CTH A/D (May 14, 2026); Phase 3 includes 10,500 linear feet on CTH D (July 6, 2026); and Phase 4 comprises 13,300 linear feet on CTH D (August 17, 2026), with additional work on CTH E (34,300 linear feet, October 5, 2026) and an 800-square-foot intersection project on CTH A/D (September 1, 2026). The RFB also solicits pricing for seven non-project-specific on-call milling and pulverization services measured in square yards or stations. Bidders must submit unit prices and total costs in U.S. dollars and provide three business references demonstrating five years of experience in similar pavement milling services. Awarded contractors must maintain a Certificate of Insurance with minimum combined single limit liability coverage of $1,000,000 for bodily injury and property damage, plus equivalent motor vehicle insurance; additionally, contracts valued between $50,000 and $100,000 require either a Performance and Payment Bond or irrevocable letter of credit, while contracts exceeding $100,000 require a Performance and Payment Bond. Written questions must be submitted by 2:00 PM on February 19, 2026, to Chris Schultz, Procurement Director, at schultzc@co.portage.wi.gov or (715) 346-1393, with bid submissions required in original and one copy form at 1462 Strongs Ave, Stevens Point, WI 54481.

The RFB does not indicate any specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor listings. Contract pricing is firm for the duration of the contract term extending through December 31, 2026, with no allowable price increases, though contractors may voluntarily reduce prices due to general market conditions. Payment terms provide for invoice processing within 30 days of receipt, with progress payments subject to five percent retainage until 50 percent work completion, after which retainage may not exceed ten percent of completed work value. Portage County is exempt from federal excise and Wisconsin sales taxes under Wisconsin Statutes 77.54(9a) (CES number ES 43251), and the County reserves the right to terminate the contract at any time with ten days' written notice or immediately if performance threatens health or safety or insurance requirements are not maintained. No specific budget range or award value is disclosed in the RFB documentation.