NIGP 61641: File Folders: Expanding Envelopes, Wallets, etc., Environmentally Certified Products

NIGP 61641 File Folders: Expanding Envelopes, Wallets, Etc., Environmentally Certified Products is an Item code covering custom and stock file folders, expanding envelopes, and related storage products meeting environmental certification standards. State and local governments procure these items primarily for court systems, clerk offices, and administrative departments that manage high-volume document organization and archival. Work under this code typically involves supplying letter-size and legal-size folders with customization options including pre-numbering, color-coding, mylar-reinforced labels, and factory-installed fasteners. Issuing bodies include county purchasing divisions, court systems, and municipal administrative departments managing records.

Gwinnett County Financial Services Purchasing Division posted an RFQ on July 21, 2026 for custom pre-numbered letter-size manila file folders under a multi-year annual contract with four renewal options, with quotes due July 31, 2026. The solicitation required color-coded folders with side tabs and specified fasteners for the Clerk of Court and Probate Court, with annual quantities ranging from 0.05 to 69 thousand units per 1,000 series. The awarded vendor must maintain $2 million Commercial General Liability coverage and $1 million Automobile Liability coverage, obtain Gwinnett County vendor registration, and meet E-Verify work authorization requirements. Delivery to Gwinnett County facilities was required between 8:00 a.m. and 2:00 p.m., Monday through Friday, with the supplier responsible for coordinating shipment and providing material-handling equipment such as pallet jacks. The county reserved the right to reject quotes, split awards, or negotiate with the lowest responsive and responsible bidder. The source contains a single recent opportunity; additional geographic activity or issuing-body patterns are not supported.