NIGP 61645: File Folders, Regular, Legal and Letter Sizes, Environmentally Certified Products

NIGP 61645 File Folders, Regular, Legal and Letter Sizes, Environmentally Certified Products, an Item code, covers custom pre-numbered file folders in letter and legal sizes that state and local governments procure for court, administrative, and records-management operations. Recent solicitations show demand for letter-size manila folders with side tabs, pre-numbering, color-coding, mylar-reinforced labels, and factory-installed fasteners tailored to the specific workflow and organizational needs of judicial and probate offices. Issuing bodies under this code include county purchasing departments and court systems that manage high-volume document filing and retrieval; Gwinnett County Financial Services Purchasing Division, serving the Clerk of Court and Probate Court, represents the typical buyer profile for customized folders at scale.

Gwinnett County, Georgia posted a representative opportunity (Solicitation PE77023NONST2027000000678) on July 21, 2026, requesting quotes on an RFQ basis for an annual contract with four renewal options covering eleven distinct folder series for the Clerk of Court and six for Probate Court, with annual volumes ranging from 0.05 to 69 thousand units per series. Response was due July 31, 2026 at 2:50 p.m. The scope required unit pricing firm across the initial contract term and renewals, compliance with vendor registration and E-Verify requirements, Commercial General Liability insurance with a $2 million general aggregate minimum, and delivery coordination Monday through Friday between 8:00 a.m. and 2:00 p.m. Award was to be made to the lowest responsive and responsible bidder, with the county reserving the right to split awards or negotiate with the lowest bidder.