Life and Disability Plans

The City of Waco, Texas is soliciting proposals for a comprehensive Life and Disability Plans contract through RFP No. 2025-015, seeking insurance coverage for city employees and retirees. The procurement encompasses multiple insurance products including basic and supplemental life insurance, accidental death and dismemberment (AD&D), short-term disability (STD), and long-term disability (LTD) coverage. Key deliverables include insurance plans with specific coverage ranges, such as basic life insurance at 1x annual earnings up to $50,000, supplemental life up to $200,000, spouse life insurance up to $20,000, and child life insurance options between $2,500 and $20,000. Vendors must demonstrate administrative capabilities, including integration with Munis/Tyler Technologies payroll system, and provide implementation credits and performance guarantees. The RFP requires a minimum 4-year rate guarantee, with a preference for a 5-year arrangement, and mandates detailed claims administration processes, conversion/portability rights, and evidence of insurability procedures. Critical dates include a question submission deadline of March 13, 2025, and a proposal submission deadline of March 21, 2025, at 2:00 P.M. Central Time, with bid opening via Zoom at 2:01 P.M.

The City of Waco emphasizes its commitment to providing fair and equal opportunities, particularly for disadvantaged businesses, by requiring vendors to complete a Minority, Women-owned Business Enterprise (MWBE) form with their proposal. While MWBE status will not determine contract award, the city encourages participation from diverse vendors. The current insurance services are administered by Dearborn Life Insurance Company, operating as Blue Cross and Blue Shield of Texas, suggesting potential incumbent vendor involvement. The employee census indicates approximately 700 active employees, retirees, and part-time workers across various city departments, with current insurance rates ranging from $0.11 per $1,000 for basic life to $0.20 per $100 of covered payroll for LTD. The existing infrastructure requires seamless integration with the city's Munis/Tyler Technologies payroll system, and vendors must confirm NET commission arrangements and provide a non-rate impactable service fee of 5% to Lockton Specialties. While specific total contract value is not explicitly stated, the comprehensive nature of the coverage and the city's employee census suggest a significant potential award value for the selected vendor.