Investigative Software Solution

The Incorporated County of Los Alamos Police Department (LAPD) is seeking a comprehensive Investigative Software Solution through a Request for Quotes (RFQ) for background checks and criminal investigations. The solicitation targets a Software-as-a-Service (SaaS) or Platform-as-a-Service (PaaS) cloud-based software solution that will support investigative operations with a minimum of 11 total users, including 3 investigative staff administrators, 6 officers, and 2 commanders. The software must provide real-time cloud access, individual user logins with Active Directory integration, comprehensive search capabilities, robust security measures, and the ability to generate reports in multiple formats. Specific requirements include mobile device compatibility, no client-side installation, immediate reporting capabilities, and compliance with Criminal Justice Information Services (CJIS) security standards. The county will evaluate proposals based on two equally weighted criteria: cost (50 points) and suitability/ability to meet the county's needs (50 points). Key dates include a question submission deadline of August 5, 2025, quote submissions due by August 12, 2025, at 2:00 p.m. Mountain Time, and an anticipated contract award date of September 30, 2025, with a potential contract term of up to fifteen years.

The solicitation does not specify explicit set-aside designations or restrictions on responding organizations. Vendors must demonstrate compliance with comprehensive technology standards, including multi-factor authentication, SSL/TLS encryption, and compatibility with the county's Active Directory. The software solution must also meet stringent security requirements, including compliance with the Fair Credit Reporting Act (FCRA), General Data Protection Regulation (GDPR), and FBI CJIS security protocols. Potential contractors must complete several mandatory forms, including a Certification Regarding Debarment, a Campaign Contribution Disclosure, and a Technology Standards Questionnaire. While specific budget ranges are not explicitly stated, the county requires vendors to propose pricing for each potential contract year, with a not-to-exceed amount for the entire contract term. The county will utilize an online eProcurement portal powered by Bonfire for all submissions and communications, emphasizing a structured and transparent procurement process.