1-QUO 09 Cost Quote Worksheet.pdf
PDF 154 KB Posted
- Attached to
- Investigative Software Solution State and local contract opportunity
- Solicitation number
- QUO26-09
- Issued by
- Los Alamos County, New Mexico
About this file
The document is a Cost Quote Worksheet issued by the Incorporated County of Los Alamos Procurement Division for a solicitation requiring potential vendors to submit detailed pricing information. The worksheet is designed to capture cost proposals for base services and additional/optional services over a potential 15-year contract period, with cost categories including licensing/subscription, onboarding, per background check request fees, training and consulting, hourly rates for professional services, and other unspecified categories. The form allows vendors to propose pricing for each year of the potential contract, with the county reserving the right to consider shorter contract terms.
The pricing instructions emphasize specific requirements for cost proposals, including that all costs must be in U.S. currency and that cost-plus-a-percentage-of-cost contracts are prohibited. The county will consider, but is not obligated to accept, proposed future year price escalations, which may be based on specified dollar amounts, percentages, capped increases, or price indices like CPI. Vendors are expected to clearly describe any proposed price escalation mechanisms and the process for notifying and obtaining county approval for future increases. The worksheet provides flexible tables for vendors to detail their proposed costs across multiple service categories and contract years, with provisions for both base and additional/optional services.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| 5-QUO 01 Sample Services Agreement.pdf | ||
| 7-QUO 06 Software Questionnaire.pdf | ||
| 8-QUO 02 Campaign Contribution Form.pdf | ||
| 6-QUO 04 Agreement Deviations and Exceptions Form.pdf | ||
| 9-QUO 03 Certification Debarement Suspension Form.pdf | ||
| 11-QUO 10 Policies Referenced in Technology Standards.pdf | ||
| 3-QUO 00 Request for Quotes.pdf | ||
| 4-QUO 07 County Technology Standards.pdf | ||
| 10-QUO 05 Software Functionality Matrix.pdf | ||
| 2-QUO 08 CJIS Addendum.pdf |
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Text version
COST QUOTE WORKSHEET
Incorporated County of Los Alamos Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
Version: 20250318
Offeror Company Name:
Solicitation No.:
Solicitation Title:
Name and Title of the Person Completing this Form
INSTRUCTIONS:
1. Using this form, or Offeror’s own document, propose costs for all services, defined clearly in individual line items. If more space is needed, Offerors may add rows to clearly describe all costs or may provide more information separately.
2. All costs proposed must be in the currency of the United States of America.
3. Describe costs for any additional and optional services Offeror may propose that are not already clearly described.
4. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.
5. Provide costs for all services (including additional, optional, and future services) for all years of an agreement up to 15 years. County may consider, but is under no obligation to contract for a shorter term. County will consider, but is under no obligation to accept proposed future year unit prices or price escalations, which may include but are not limited to price escalations based on:
a. a specified dollar amount;
b. a specified percentage;
c. a capped not-to-exceed dollar amount or percentage (e.g., annual increases will never exceed the lesser of $1,000.00 or 3%, per year over the prior year’s fee amounts);
d. or some other formula (e.g., a specific Producer Price Index or Consumer Price Index).
6. If proposing a price escalation mechanism for future years of an agreement where a specified dollar amount or specified percentage has not been proposed (e.g., if using a CPI), Offerors should also clearly describe the process and timing for Offeror to notify County of any such increase and the process by which County would approve such an increase in future years. County, at its sole discretion, reserves the right to accept any given proposed fees and price escalation mechanism and process for any agreement term length.
COST QUOTE WORKSHEET:
Table 1. Costs for Base Services
COST
CATEGORY
Licensing or Subscription
Onboarding Per Background
Check Request Fee
Training and
Consulting
Hourly Rates for
Professional Services
Other Other
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
Year 13
Year 14
Year 15
Table 2. Costs for Additional and Optional Services Describe cost categories in the top row
COST
CATEGORY
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
Year 13
Year 14
Year 15
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