Heritage Tourism African American Guide Distribution Services

The Texas Historical Commission (THC) has issued an Invitation for Bid (IFB) 808-26-260583 for statewide distribution services of printed African American heritage tourism brochures, targeting key metropolitan areas including Midland, Houston, Arlington, San Antonio, Amarillo, and El Paso. The procurement seeks a qualified vendor to stock, monitor, and replenish literature in display racks at various businesses and visitor-serving locations across Texas. Successful bidders must demonstrate a minimum of three years of experience in distribution services and provide detailed pricing for four specific service milestones: statewide brochure distribution, ongoing monitoring and replenishment, initial distribution setup, and quarterly reporting and verification services. The bid evaluation will be based on best value factors including item price, specification compliance, quality and reliability, delivery terms, performance indicators, and anticipated economic impact. Key dates for this opportunity include a bid submission deadline of December 1, 2025, at 2:00 PM CST, with an expected notice of intent to award on December 4, 2025, and a contract start date of December 5, 2025, with a project scope completion requirement of 90 days from award.

This solicitation is not subject to historically underutilized business (HUB) subcontracting requirements, as the contract value does not exceed $100,000. Bidders must submit comprehensive documentation including proof of insurance, experience documentation with three to six previous project examples, and three to six professional references. Mandatory forms required for submission include the IFB Signature Page, Price Schedule Sheet, Execution of Offer, Conflict of Interest/Disclosure Statement, Nondisclosure Agreement, and various certifications regarding public nature of offer and lobbying activities. The Texas Historical Commission does not guarantee any specific volume or compensation range, and the contract includes contingencies for potential termination if funding becomes unavailable through legislative budget cuts or appropriations disruption. The contract may be extended by written agreement for one year, with two additional one-year renewal options, providing potential long-term opportunity for the selected vendor. The solicitation is classified under NGIP Class/Item 915-03 for Advertising and Public Relations and is considered proprietary due to existing vendor-owned infrastructure and operational constraints.