Benefits Broker Services

The Paulding County School District in Georgia is issuing Request for Proposal 26-260130 for Benefits Broker Services to procure comprehensive employee benefit administration and implementation support for approximately 4,100 eligible employees. The procurement seeks a qualified Employee Benefit Firm specializing in insurance and related service programs to manage a current benefit portfolio including dental, vision, life and accidental death & dismemberment, short-term and long-term disability, accident, critical illness, permanent life, and flexible spending accounts. Required qualifications include Georgia licensure to perform all contract elements, appropriate insurance coverage, absence of suspension or debarment status within the past five years, demonstrated experience in K-12 public education with at least three comparable projects, and public-sector benefit administration expertise with references from similar school district implementations. Key deliverables and objectives encompass comprehensive firm documentation, detailed scope of work and methodology, training program offerings, web portal capabilities with security protocols, contract and claims management processes, and demonstrated value-added propositions. The evaluation committee will assess mandatory requirements, contractor qualifications, scope of work methodology, training offerings, value-added services, and pricing, with cost evaluation utilizing a competitive formula comparing the lowest price submitted against each proposal's price, though cost is not the sole determining factor. The contract term begins July 1, 2026, and runs through June 30, 2027, with four additional one-year renewal options at the sole discretion of the school district's Board of Education. Critical schedule dates include a pre-proposal meeting on February 23, 2026, a question submission deadline of February 24, 2026, proposal submission deadline of February 27, 2026, at 11:00 a.m. ET via the Bonfire portal, evaluation and finalist interviews anticipated in March 2026, best and final offers requested in April 2026, and vendor award notification expected in April 2026.

The RFP documentation does not identify specific set-aside designations or restrictions limiting responses to particular categories of disadvantaged enterprises, indicating that the procurement is open to all qualified vendors meeting the stated requirements and not restricted to minority-owned, women-owned, or other specialized enterprise categories. No incumbent vendor or current contractor information is disclosed in the available solicitation materials. Vendors must comply with Georgia's Security & Immigration Compliance Act by registering with E-Verify to verify employee eligibility, and all cost proposals must be fully detailed in the initial RFP response with no additional costs considered after award unless arising during the district's evaluation process. Submission requires completion of mandatory forms including PCSD Vendor Registration Form, IRS Form W-9, Georgia Security & Immigration Compliance Act affidavits, Contractor Affidavit and Agreement, Non-Collusion Affidavit, Certificate of Non-Discrimination, Prompt Pay Act Affidavit, Disclosure of Lobbying Activities (SF-LLL), Certification Regarding Debarment and Suspension (AD-1048), and Civil Rights Assurance Statement, with payment terms established at a minimum of Net 30 days. The solicitation does not specify an explicit budget range or award value; however, the scope encompassing approximately 4,100 eligible employees across multiple school district locations suggests a substantial annual contract, with pricing to be evaluated through competitive comparison of all submitted proposals. Vendors should submit applications via the Bonfire portal or alternatively through USPS mail or email to the PCSD Procurement Department at 3236 Atlanta Highway, Dallas, GA 30132, or purchasing@paulding.k12.ga.us.