City Sidewalk Project

Gainesville Regional Utilities (GRU), a utility division of the City of Gainesville operating in Alachua County and Graceville City, Florida, is issuing solicitation RFP #2026-005 for qualified vendors to provide comprehensive asphalt and concrete surface restoration services. The procurement encompasses all labor, materials, equipment, and incidentals necessary to restore damaged or removed asphalt and concrete surfaces resulting from GRU utility work, including roadways, sidewalks, curb and gutter, driveways, sidewalk ramps, brick pavers, and roadway pavement markers. Specific deliverables include SuperPave asphalt installation (SP-12.5) at varying thicknesses, asphalt prime and tack coats, concrete sidewalks and driveways (4-inch, 6-inch, and 8-inch thicknesses), concrete sidewalk ramps with detectable warning systems, FDOT-compliant concrete curbing, brick pavers for traffic and non-traffic bearing locations, pavement striping and thermoplastic markings with retroreflective pavement markers, demolition services for concrete, asphalt, and brick pavers, milling resurfacing, and temporary traffic control measures. Work will be assigned on an as-needed basis through work orders via GRU's Cityworks software, with routine work requiring completion within 14 calendar days of submission and emergency work requiring assessment and scheduling within 24 hours of notification. Contractors must maintain FDOT Advanced Maintenance of Traffic (MOT) or Temporary Traffic Control (TTC) certification, provide all necessary submittals including signed and sealed MOT plans, asphalt and concrete mix designs with batch tickets, pre- and post-work timestamped photographs, material certifications, and equipment calibration certificates, and comply with all City of Gainesville, Alachua County, and Florida Department of Transportation design and construction standards. Payment is structured on a unit price basis for actual work completed and accepted by GRU, with no mobilization charges permitted. Contractor qualifications must include a minimum of five years in business as demonstrated by Florida business registration documentation, documented experience in underground utility work including Florida experience, three years of OSHA Forms 300A, current Experience Modification Rate (EMR) documentation, proof of insurance including Commercial General Liability of $1,000,000, Automobile Liability of $500,000, and statutory Workers' Compensation coverage, and certifications for drug-free workplace compliance and anti-human trafficking affidavits. Questions regarding the solicitation must be submitted by 5:00 pm on Thursday, January 8, 2026, and proposals are due by 2:00 pm on Friday, January 23, 2026, via the GRU e-Procurement Portal, with a mandatory bid bond of five percent ($50,000) of the submitted price payable to the City of Gainesville, d/b/a Gainesville Regional Utilities.

The solicitation contains no specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories based on the available documentation. No incumbent vendor or current contractor information is identified in the solicitation materials. Contractors must integrate with GRU's existing Cityworks work management software system and comply with FDOT-approved products and materials standards, utilizing materials only from FDOT-approved production facilities. Award may be made to one or multiple responsive and responsible respondents based on all line items combined or any combination thereof at GRU's discretion. The contract term commences December 1, 2025, and terminates December 1, 2028, with options for renewal for two additional two-year periods and an optional six-month extension to facilitate completion of a successor solicitation process. The estimated annual contract value is substantial, with pricing based on comprehensive bid items including approximately 30,000 to 50,000 square feet of asphalt work, 4,000 to 4,500 square feet of concrete sidewalk work, 13,000 to 75,000 square feet of demolition work, and 5 to 100 days of temporary traffic control services, though specific total contract dollar values are not explicitly stated in the solicitation documents. Pricing must remain firm and valid for 60 calendar days from the solicitation due date, with payments made net thirty days from receipt of correct invoices; any approved annual price adjustments are capped at the lesser of five percent or the Producer Price Index and Consumer Price Index change for the relevant product category as published by the U.S. Department of Labor, Bureau of Labor Statistics.