Contract_Sample_Document.pdf
PDF 375 KB Posted
- Attached to
- City Sidewalk Project
- Solicitation number
- 2026-005
- Issued by
- Alachua County, Graceville City, Florida
About this file
This is a contract sample document from the City of Gainesville, Florida, operating as Gainesville Regional Utilities (GRU). The document serves as a template for service agreements between GRU and contractors. While the specific services, response dates, and contract commencement dates are left blank in this template, the document establishes the standard framework GRU uses for contracting. The contract term structure includes an initial period with the option for mutual extensions, and beyond negotiated extensions, the contract may be extended for an additional six months to allow for completion of a new solicitation process.
GRU shall compensate the Contractor according to an attached pricing schedule, with provisions allowing price adjustments requested at least sixty calendar days prior to the contract anniversary date each year. Any approved price increases are capped at the lesser of five percent or the change in the Producer Price Index and Consumer Price Index for the relevant product category as published by the U.S. Department of Labor, Bureau of Labor Statistics. The contract requires submission of documentation supporting any requested price increase. The template does not specify set-asides, incumbent information, or funding sources, as these details would be populated in actual solicitations using this standard form. Approval authority rests with the City Attorney's Office, with the Procurement Specialist III responsible for contract preparation.
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CONTRACT SAMPLE
CONTRACT BETWEEN THE CITY OF GAINESVILLE, d/b/a
GAINESVILLE REGIONAL UTILITIES,
AND <COMPANY NAME> FOR
<TITLE OF CONTRACT>
THIS CONTRACT is made and entered into with an effective date of Contract Effective Date, by and between the CITY OF GAINESVILLE, a Florida municipal corporation d/b/a GAINESVILLE
REGIONAL UTILITIES (“GRU”), with offices located at 301 SE 4th Ave, Gainesville, FL 32601, and
<Contractor Legal Name> (“Contractor”), a <Contractor's State of Business> <Contractor Business
Entity>, with its principal place of business at <Contractor Street Address Contractor City, State Zip>, individually referred to as “Party” or collectively as “Parties”.
WHEREAS, GRU requires <Name of Goods or Services>; and
WHEREAS, GRU issued a Solicitation on Solicitation/Project Release Date for <Name of Goods or
Services>; and
WHEREAS, <Contractor's Legal Name> submitted a Response dated Response Submitted, to provide
<Name of Goods or Services>; and
WHEREAS, GRU desires to enter into a Contract for <Name of Goods or Services> described herein.
NOW, THEREFORE, in consideration of the covenants contained herein, the Parties agree to the following:
1. Contractor shall provide <Name of Goods or Services>as detailed in the Statement of Work
(Attachment 1) in accordance with the General Terms and Conditions (Attachment 2), Supplemental
Conditions (Attachment 3), and/or Federal Supplemental Conditions (Attachment 4),
2. GRU shall pay to Contractor for the faithful performance of this Contract according to the pricing schedule attached hereto (Attachment A). Adjustments to price may be requested by the Contractor at least sixty (60) calendar days prior to the anniversary date of this Contract each year. Any negotiated price changes shall become effective on the anniversary date of that calendar year. Contractor shall provide documentation for any such price increase and the price increase shall not exceed 5% or the
Producer’s Price Index (PPI) and/or Consumer Price Index (CPI), whichever is the lowest, for the product during the previous twelve calendar months as published by the U.S. Department of Labor, Bureau of Labor Statistics.
3. TERM:
a. This Contract shall commence on the <Contract Effective Date> and terminate on <Contract
Termination Date>.
b. The Contract may be extended for <Renewals> upon mutual agreement of the Parties.
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c. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.
IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the date first above written.
CONTRACTOR’S LEGAL NAME
BY:
Name:
Title
Date Signed:
CITY OF GAINESVILLE d/b/a
GAINESVILLE REGIONAL UTILITIES
BY:
Name:
Title
Date Signed:
Approved as to form and legality:
City Attorney Full Name
City Attorney Title
Prepared by:
<Name of Procurement Specialist>
Procurement Specialist III
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