Printer Consumables for the Strategic Sourcing for the Acquisition of Various Supplies and Equipment (SAVES) Program

Open Solicitation Posted Aug 12, 2026

Solicitation number: 697DCK-25-R-00368
Agency: Southwestern Region Federal Aviation Administration, Department of Transportation
Responses due: Nov 12, 2026, 5:00 PM ET
Set-aside: Total Small Business

Opportunity facts

NAICS code: 325992 Photographic Film, Paper, Plate, Chemical, and Copy Toner Manufacturing
PSC: 6750 Photographic Supplies
Place of performance: United States
Points of contact: Kay F. Morello kay.f.morello@faa.gov (781) 238-7698

Stephen Young stephen.young@faa.gov (404) 305-5712

Notice details come from SAM.gov. Updated Nov 2, 2026.

About this opportunity

Written by GovTribe AI · Nov 2, 2026

The Federal Aviation Administration's Regional Acquisitions office (AAQ-500, Fort Worth, Texas) is soliciting proposals, due November 12, 2026 at 5:00 PM ET, for a single-award, Total Small Business set-aside IDIQ contract supplying printer consumables under the SAVES program on behalf of the FAA Office of Information and Technology (AIT). Award is Lowest Priced, Technically Acceptable (LPTA). The Set Aside line governs eligibility, and the solicitation is categorized under NAICS 325992 with a 1,500-employee size standard. Per Amendment 0004, no further questions are accepted.

Delivery covers the 48 contiguous states, the District of Columbia, and non-foreign Outside Continental United States locations. The contract is a 60-month IDIQ with a base year from February 19, 2027 through February 18, 2028, plus four one-year ordering periods through February 18, 2032. The minimum ordering obligation is $1,000, and the maximum is $2,000,000 per transaction or 1 day. Scope is over 750 items of toner and printer consumables from Brother, Canon, Dell, Epson, HP, Lexmark, Okidata, and Xerox. Per the Q&A, only OEM-branded products are acceptable. A Nonmanufacturer Rule waiver covers all products under the contract, and TAA and Buy American requirements are waived. This is a recompete of contracts 697DCK-25-D-00014 (active) and 697DCK-21-D-00007 (inactive).

Requirements include a contractor-provided, Section 508-compliant Supply Order Tracking web portal with real-time order tracking, not OEM distributor portals. CONUS orders are delivered free within four business days at least 98% of the time. Contractors must submit their own logistics plan demonstrating 98% on-time delivery and 100% damage-free delivery. Points of contact respond within two business hours 90% of the time, and quotes are due within two business days 90% of the time. A post-award portal demonstration is required.

Past experience requires two current or completed contracts, each with a minimum yearly value of $1,000,000 and a minimum complexity of 620 unique part numbers under Amendment 0005. Each example must include at least three of the eight named brands, and at least one must be a government contract. Non-JV prime offerors must perform all cited past performance work, and subcontractor or teaming experience does not count. Joint venture offerors can reference individual member experience. Past performance requires two references documented by CPARS or Past Performance Questionnaires, and one of each is acceptable.

The technical proposal is capped at 12 pages: Factors 1 and 3 at two pages each, and Factors 2 and 4 at four pages each. Evaluation covers program management, order processing, financial and contract management, product and service delivery, past experience, and past performance, plus price. Volume III uses the Pricing Model Evaluation Worksheet (SIR Attachment 2), which requires MSRP discounts by brand and annual escalation rates across the base year and four ordering periods. Discounts are fixed for the life of the contract. Amendment 0005 requires all offerors to resubmit complete proposals, though previously submitted Attachments 3 and 4 can be reused if they meet amended requirements. Submissions go to Kay.F.Morello@faa.gov and Stephen.young@faa.gov.

Notice text

6 versions

Update #6 · Latest · Nov 2, 2026

AMENDMENT 0005 (executed document attached to this posting).

The purpose of Amendment 0005 is as follows:

1. The solicitation / SIR is amended as noted below with the revised conformed copy of each Section that was amended.

Section J, List of Documents updated to include revised versions of:
- SIR Attachment 2 Pricing Model Evaluation Worksheet - REVISED FINAL 10-26-26 for Amendment 0005.
- SIR Attachment 4 - Past Performance Questionnaire - REVISED 10-20-26 for Amendment 0005
- SIR Attachment 5 - Proposal Checklist_REVISED 10-27-2026 for Amendment 0005
- SOW Attachment IV - Printer Consumables List -updated 10-27-26 for Amendment 0005

• Section L.4.1 Volume I – BUSINESS PROPOSAL: Requirement (d) (Small Business Certification) is removed as a submission requirement, as vendor status is verified directly via SAM.gov.

• Section L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION, Table 1- Past Experience Criteria and Table 2 – JV Individual Member Past Experience Criteria, Minimum, Complexity amended from 730 to 620.

• Section M.3.2 FACTOR 5: PAST EXPERIENCE EVALUATION - Table 2- Past Experience Criteria Rating and Table 3 – JV Individual Member Past Experience Criteria Minimum, Complexity amended from 730 to 620.

2. Answers_697DCK-25-R-00368_Amendment 0005, a document containing government responses to the vendor questions submitted under Amendment 0003 is hereby provided.

3. In accordance with Amendment 0005, new proposals will be required from all Offerors, including those who have previously submitted proposals. Proposals will need to be resubmitted in their entirety, to include the Past Performance Questionnaires (PPQs).

However, Offerors MAY CHOOSE TO RESUBMIT PREVIOUS SIR Attachment 3 - Past Experience Information Form(s) and SIR Attachment 4 - Past Performance Questionnaires.

ALL OFFERORS ARE RESPONSIBLE FOR CONFIRMING IF THE INFORMATION IN THE PREVIOUS ATTACHMENTS 3 AND 4 MEET ALL THE CURRENT AMENDED SIR REQUIREMENTS

4. The proposal Due date is extended to 11/12/2026 at 5:00 PM ET.

5. Offerors must sign this amendment and incorporate it in Volume I of their proposal.

6. As a reminder, in accordance with Amendment 0004, no further questions will be accepted for this solicitation.

7. All other terms and conditions remain unchanged.

********************************************************************************************************************

AMENDMENT 0004 (executed document attached to this posting).

The purpose of Amendment 0004 is to extend the Proposal Due date to 11/05/2026 at 5:00 PM ET.

No more questions for this Solicitation will be accepted.

A future Amendment will be issued to address the Vendor's outstanding questions.

**************************************************************************************************************

AMENDMENT 0003 (executed document attached to this posting).

The purpose of Amendment 0003 is as follows:

1. The solicitation / SIR is amended as noted below with the revised conformed copy of each Section that was amended.

• Section J, List of Documents updated to include revised versions of:

SIR Attachment 2 Pricing Model Evaluation Worksheet -REVISED FINAL updated 09-29-26 for Amendment 0003 (updated document name in SIR)
SIR Attachment 3 - Past Experience Information Form_REVISED 10-06-26 for Amendment 0003 (updated document name in SIR)
SIR Attachment 4 - Past Performance Questionnaire_REVISED 10-06-26 for Amendment 0003
SIR Attachment 5 - Proposal Checklist_REVISED 10-06-26 for Amendment 0003
SOW Attachment IV - Printer Consumables List - REVISED FINAL updated 09-29-26 for Amendment 0003 (updated document name in SIR)

• Section L.4 PROPOSAL CONTENT AND SUBMISSION – language added.

• Section L.4.1 VOLUME I - BUSINESS PROPOSAL amended: (d) and (e) added

• Section L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION amended
* To distinguish between “a) For all Offerors” and b) For Joint Venture (JV) Offerors only:
* Table 1- Past Experience Criteria Minimum, Scope and Complexity amended
* Table 2 – JV Individual Member Past Experience Criteria added to the SIR
* Other language added

• Section L.4.2.1 FACTORS 1 - 4, TECHNICAL, FACTOR 1B: Customer Support and Point of Contact, POC Qualifications amended to FACTOR 1 B: Single POC Designation

• Section L.4.2.3 FACTOR 6 - PAST PERFORMANCE QUESTIONNAIRE amended to add JV Language.

• Section L. 4.3 VOLUME III-PRICE PROPOSAL amended
* To add (a)
* Submission Requirements amended to fix the lettering and add (d)

• Section M.3 EVALUATION FACTORS, RATINGS, AND DEFINITIONS, M.3.1 FACTORS 1 - 4: TECHNICAL EVALUATION, FACTOR 1B: Customer Support and Point of Contact, POC Qualifications amended to FACTOR 1B: Single POC
Designation

• Section M.3.2 FACTOR 5: PAST EXPERIENCE EVALUATION amended
* To distinguish between “a) For all Offerors” and b) For Joint Venture (JV) Offerors only:
* Table 1- Past Experience Criteria Minimum, Scope and Complexity amended
* Table 2 – JV Individual Member Past Experience Criteria added to the SIR
* Other language added

• Section M.3.3 FACTOR 6: PAST PERFORMANCE EVALUATION amended to add JV Language.

2. SAVES Print Questions Answers_697DCK-25-R-00368_Amendment0003 document containing the vendor
questions and government answers is hereby provided.

3. Questions pertaining to Joint Venture or Single POC Designation (ONLY) affected by Amendment 0003
must be submitted to the FAA by 10/15/2026 at 5:00 PM ET.

4. The proposal due date is extended until 10/22/2026 at 5:00 PM ET.

5. All Offerors must submit a Proposal which is dated post Amendment 0003 posting date in accordance with Section L of the SIR. If an Offeror submitted a Proposal before Amendment 0003 was posted, then they must resubmit their Proposal which should include the revised documents included with Amendment 0003.

6. All other terms and conditions remain unchanged.

7. Offerors must sign this amendment and incorporate it in Volume I of their proposal.

*****************************************************************************************************************************************

AMENDMENT 0002 (executed document attached to this posting).

The purpose of Amendment 0002 is as follows:

1. The solicitation is amended with the revised conformed copy attached.
*Section L.3 PROPOSAL VOLUME AND PAGE LIMITS Volume II Page Inclusions. amended to: "Submission must not exceed a total of 12 pages; Factors 2 and 4 should each be limited to (4) pages each; while Factors 1 and 3 should be limited to (2) pages each”.
*Section L.4.2.2 FACTOR 5 - PAST EXPERIENCE INFORMATION- Table 1- Past Experience Criteria amended to: "Three (3) of the following brand names must be included as part of the scope: Brother, Canon, Dell, Epson, HP, Lexmark, Okidata, Xerox”.
*Section L.4.2.3 FACTOR 6 - PAST PERFORMANCE QUESTIONNAIRE amended to: "A combination of one (1) CPAR and one (1) PPQ are acceptable”.
*Section L.4.2.1 FACTORS 1 - 4, TECHNICAL, FACTOR 1 - PROGRAM MANAGEMENT, FACTOR 1A, Program Administration, Order Tracking Features, Ship to, amended to add:
• Name: First Name, Last Name Phone Number: xxx-xxx-xxxx
• Address:
• Line 1: FAA Facility Name; free format
• Line 2: Street Address
• Line 3: more address if needed City, State, zip code
• Email Address
*Section M.3.2 FACTOR 5: PAST EXPERIENCE EVALUATION INFORMATION- Table 3 amended to: "Three (3) of the following brand names must be included as part of the scope: Brother, Canon, Dell, Epson, HP, Lexmark, Okidata, Xerox.
*Section M.3.3 FACTOR 6: PAST PERFORMANCE EVALUATION amended to: "A combination of one (1) CPAR and one (1) PPQ are acceptable”.
*Section J amended to add: Attachments: "(06) SIR Attachment 6_ Invoice Sample", “(07) SIR Attachment 7_SAVES NMR Waiver, and a revised version of "(03) SIR Attachment 3 - Past Experience Information Form_rev.0917202".

2. Questions and Answers: The attached document containing the vendor questions and government answers is hereby provided.

3. The proposal due date is extended to October 20, 2026 at 5:00 PM ET

4. All other terms and conditions remain unchanged.

5. Future Amendment(s) are forthcoming.

6. Offerors must sign this amendment and incorporate it in Volume I of their proposal.

*******************************************************************************************************************************************

AMENDMENT 0001 (executed document attached to this posting).

The purpose of Amendment 0001 is to extend the Proposal due date to October 6, 2026 at 5:00 PM ET.
All other terms and conditions remain unchanged.
Offerors must sign this amendment and incorporate it in Volume I of their proposal.

********************************************************************************************************************************************

This public announcement is being issued in accordance with Section 3.2.1.3-11.1 of the Federal Aviation Administration (FAA) Acquisition Management System(AMS). Industry is hereby informed that the FAA Office of Information and Technology (AIT) in support of the Strategic Sourcing for the Acquisition of Various Equipment and Supplies (SAVES) program is seeking an agency-wide indefinite delivery indefinite quantity (IDIQ) contract vehicle that will support FAA’s toner and printer consumable needs.

The government will make award to the Offeror who offers the Lowest Priced, Technically Acceptable (LPTA) proposal. As a result of this solicitation, the FAA anticipates awarding a single contract to a qualified Small Business whose proposal conforms with the solicitation terms and conditions, considering both non-price and price factors.

The Period of Performance will be a total of five (5) years and will consist of one (1) base year plus four (4) one (1) year Ordering periods.

The products included in this contract consist of 750 + items of toner and printer consumables. All supplies and services provided under this contract will be performed in accordance with the attached Statement of Work (SOW) and corresponding SOW attachments along with other documents listed in Section J of this Screening Information Request (SIR).

This solicitation is Reserved for Small Business under the North American Industry Classification System (NAICS) 325992, Photographic Film, Paper, Plate, and Chemical Manufacturing. The small business size standard is 1500 employees.

To be considered for award of this requirement, the offeror must have a current/valid registration in the System for Award Management (SAM) database website: www.sam.gov.

This announcement is not intended to guarantee procurement of the supplies and shall not be construed as a commitment by the Government to enter into a contract. The FAA will not pay for any information received or costs incurred for preparing responses to this announcement. Therefore, any costs associated with a response to the solicitation are solely at the interested vendor’s expense.

Questions are to be submitted, in writing only. All questions are due by August 27, 2026 at 5:00 PM Eastern Time by email to: Kay.F.Morello@faa.gov and Stephen.young@faa.gov.

Vendors are requested to submit questions utilizing a Microsoft (MS) Excel file type in accordance with the Q & A Matrix demonstrated in Section L.3.1 of the SIR.

Offers are due by September 21, 2026 at 5:00 PM Eastern Time by email to: Kay.F.Morello@faa.gov and Stephen.young@faa.gov. Offers received after the closing date will not be considered.

Update #5 · Oct 21, 2026