Print Consumables Indefinite Delivery, Indefinite Quantity (IDIQ)
Closed Solicitation Posted
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- Solicitation number
- 697DCK-25-F-00368
- Agency
-
Southwestern Region
Federal Aviation Administration, Department of Transportation
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 325992 Photographic Film, Paper, Plate, Chemical, and Copy Toner Manufacturing
- PSC
- 6750 Photographic Supplies
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Aviation Administration Office of Information and Technology seeks an indefinite delivery, indefinite quantity contract for printer consumables covering 750+ items of toner and supplies, with proposals due September 21, 2026, and questions due August 27, 2026. This procurement is reserved for small businesses under NAICS 325992 with a 1,500-employee size standard.
Place of performance encompasses the 48 contiguous United States, the District of Columbia, and non-foreign Outside Continental United States locations. The five-year period of performance runs from February 19, 2027, through February 18, 2032, consisting of one base year plus four one-year option periods. The contract covers eight manufacturer brands: Brother, Canon, Dell, Epson, HP, Lexmark, Okidata, and Xerox.
Award will be made to a single qualified small business offeror on a Lowest Priced, Technically Acceptable (LPTA) basis. The Government imposes a minimum ordering obligation of $1,000 with no maximum ceiling specified beyond $2,000,000 per single order or combination within a one-day period. The contractor must maintain a web-based Service Order Tracking portal, respond to customer service requests within two business hours at least 90% of the time, provide quote responses within two business days for 90% of orders, and achieve 98% on-time delivery for CONUS orders within four business days.
Technical evaluation covers six factors: Program Management (portal design and customer support), Order Processing and Confirmation, Financial and Contract Management, Product and Service Delivery (procurement quality and logistics), Past Experience (minimum two contracts demonstrating $1,000,000 annual value with 750+ unique SKUs within the past five years), and Past Performance (CPARS evaluations or references). Pricing submission requires the Government-furnished Pricing Model Evaluation Worksheet specifying MSRP, percentage discounts per manufacturer applicable across all periods, and annual escalation rates for each option year. All products must be new and OEM-preferred; non-OEM products require prior FAA approval. Proposals must be emailed to Kay F. Morello (Kay.F.Morello@faa.gov) and Stephen J. Young (stephen.young@faa.gov), with Stephen J. Young serving as Contracting Officer at AAQ-590.
Notice text
This public announcement is being issued in accordance with Section 3.2.1.3-11.1 of the Federal Aviation Administration (FAA) Acquisition Management System(AMS). Industry is hereby informed that the FAA Office of Information and Technology (AIT) in support of the Strategic Sourcing for the Acquisition of Various Equipment and Supplies (SAVES) program is seeking an agency-wide indefinite delivery indefinite quantity (IDIQ) contract vehicle that will support FAA’s toner and printer consumable needs.
The government will make award to the Offeror who offers the Lowest Priced, Technically Acceptable (LPTA) proposal. As a result of this solicitation, the FAA anticipates awarding a single contract to a qualified Small Business whose proposal conforms with the solicitation terms and conditions, considering both non-price and price factors.
The Period of Performance will be a total of five (5) years and will consist of one (1) base year plus four (4) one (1) year Ordering periods.
The products included in this contract consist of 750 + items of toner and printer consumables. All supplies and services provided under this contract will be performed in accordance with the attached Statement of Work (SOW) and corresponding SOW attachments along with other documents listed in Section J of this Screening Information Request (SIR).
This solicitation is Reserved for Small Business under the North American Industry Classification System (NAICS) 325992, Photographic Film, Paper, Plate, and Chemical Manufacturing. The small business size standard is 1500 employees.
To be considered for award of this requirement, the offeror must have a current/valid registration in the System for Award Management (SAM) database website: www.sam.gov.
This announcement is not intended to guarantee procurement of the supplies and shall not be construed as a commitment by the Government to enter into a contract. The FAA will not pay for any information received or costs incurred for preparing responses to this announcement. Therefore, any costs associated with a response to the solicitation are solely at the interested vendor’s expense.
Questions are to be submitted, in writing only. All questions are due by August 27, 2026, at 5:00 PM Eastern Time by email to: Kay.F.Morello@faa.gov and stephen.young@faa.gov. Vendors are requested to submit questions utilizing a Microsoft (MS) Excel file type in accordance with the Q & A Matrix demonstrated in Section L.3.1 of the SIR.
Offers are due by September 21, 2026, at 5:00 PM Eastern Time by email to: Kay.F.Morello@faa.gov and stephen.young@faa.gov. Offers received after the closing date will not be considered.
Files
| File | Type | Posted |
|---|---|---|
| SIR Attachment 4 - Past Performance Questionnaire_08112026.docx | DOCX document | |
| SIR Attachment 5 - Proposal Checklist_08112026.pdf | ||
| SOW Attachment V Monthly Activity Report (MAR) Template.xlsx | XLSX spreadsheet | |
| SOW Attachment III OCONUS Quote Response (OCONUS Template).xlsx | XLSX spreadsheet | |
| 06- SIR_697DCK-25-R-00368_final_08112026.pdf | ||
| SIR Attachment 2 Pricing Model Evaluation Worksheet - REVISED FINAL - 08-06-26.xlsx | XLSX spreadsheet | |
| SOW Attachment IV - Printer Consumables List.xlsx | XLSX spreadsheet | |
| SIR Attachment 3 - Past Experience Information Form 05-18-2026.docx | DOCX document | |
| SOW Attachment II CONUS Quote Response (CONUS Template).xlsx | XLSX spreadsheet | |
| SOW Attachment I Quote Request Form (CONUS and OCONUS) Template.xlsx | XLSX spreadsheet | |
| Printer Consumables SOW - 05-20-26.pdf |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| Printer Consumables for the Strategic Sourcing for the Acquisition of Various Supplies and Equipment (SAVES) Program | Solicitation | |
| This notice | Solicitation | |
| Markey Survey Announcement - Printer Consumables for the Strategic Sourcing for the Acquisition of Various Supplies and Equipment (SAVES) Program | Pre-Solicitation |
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